Procurement Specialist

• Appropriate application of UNOPS procurement governance framework (rules, regulations, policies and tools) in Business Unit and Project operations.

• Provision of policy advice and guidance to project managers on all procurement related aspects throughout the procurement cycle.

• Provision of supply-market intelligence and analysis. 

• Procurement strategies, approaches and plans designed and implemented according to cost reduction and saving strategies, applying:

1. Expertise in market intelligence matched to business requirements;

2. Optimal Stakeholder management principles;

3. Sustainability criteria;

4. Appropriate work processes to individual cases.

• Implementation of strategic and routine procurement work plans in projects and Business Units, covering Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management

Manage and guide  procurement processes for the acquisition of goods, services and the construction of works for the projects and Business Units, focusing on achievement of the following results, in compliance with the official procurement policies, rules, regulations and procedures: 

• Sustainability embedded in the procurement process.

• Appropriate procurement modalities and instruments applied (e-sourcing, procurement and Rosters of Suppliers) based on individual case requirements, utilizing expert knowledge of procurement policies and instruments.

• Creation, implementation and oversight of proper monitoring and control of procurement processes in Business Unit and projects including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS Procurement rules and regulations. 

•  Management and coordination of evaluation processes and preparation of requests for awards and submissions to Contract and Property Committees (CPCs)

• Procurement contracts and contractors optimally managed through supplier and contract performance management against agreed benchmarks and through agreed reporting mechanisms. 

• Implementation of Internal control system.

• Elaboration of comments regarding project audit reports of the Business Units, when necessary.

Ensure introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

• Creation, development and management of rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.

• Ensures that the e-sourcing tools are used in accordance with PG goals and standards in this area.

Team Management and collaboration 

• Participate in common initiatives to boost the engagement and provision of high quality results and services of SNMCprocurement function through effective recruitment, work planning, performance management, coaching, and promotion of learning and development.

• Provide guidance  and ensure compliance by project team members with existing policies and best practices.

Knowledge building and Knowledge sharing 

• Support, facilitate and/or deliver training and learning initiatives for Business Units’ personnel on Procurement-related topics.

• Support and facilitate initiatives on capacity development and knowledge building for procurement personnel, including network development, plans, learning plans and activities, procurement practice information and best practice benchmarking.

• Contribute  to Procurement knowledge networks and communities of practice including collaborative synthesis of lessons learnt and dissemination of best practices in procurement management.

• Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

Impact of Results The effective and successful achievement of results by the Procurement Specialist directly affects the overall efficiency of the region and specific project initiatives, in regards to procurement management, impacting the timely and effective implementation of the respective programmes and the business unit’s operations.  Timely, market-aware, and accountable delivery of services, ensures business unit performance, efficiency and client satisfaction, which promote the image and credibility of the team and business unit as an effective service provider in project services and management. This enhances UNOPS’ competitive position as a partner of choice in sustainable development and project services in the given geographical area.