procurement Specialist

Key Responsibilities
1. Replenishment & Stock Control
• Prepare accurate and timely replenishment orders to maintain optimal stock levels and avoid shortages.
• Monitor inventory levels to reduce the risk of stockouts or overstock situations.
• Collaborate with planning and warehouse teams to forecast demand and adjust replenishment accordingly.
2. Procurement & Pricing
• Negotiate with suppliers to secure the best prices, discounts, and commercial offers.
• Ensure all purchase orders reflect correct and approved pricing before submission.
• Maintain price consistency across all POs to prevent discrepancies.
• Continuously evaluate suppliers to ensure competitive pricing and quality standards.
3. Finance Coordination
• Coordinate with the Finance Department to ensure supplier payments (cash/credit) are processed on time.
• Provide accurate, complete, and timely payment requests with supporting documentation.
• Reconcile payment issues or invoice discrepancies with suppliers when necessary.
4. Supplier Management & Follow-Up
• Build and maintain strong relationships with suppliers to ensure timely and quality deliveries.
• Follow up on purchase orders to ensure on-time fulfillment.
• Resolve supplier issues related to pricing, delivery delays, or product quality efficiently.
• Monitor supplier performance and provide feedback to support continuous improvement.
• Negotiate compensation or credit notes with suppliers for delayed, missing, or defective deliveries.
5. Warehouse Coordination
• Coordinate delivery schedules between suppliers and warehouse teams to ensure smooth operations.
• Verify that all incoming goods match the purchase orders in quantity and quality.
• Address and correct warehouse discrepancies in coordination with suppliers promptly.
6. ERP & Documentation
• Ensure accurate and timely entry of purchase orders and invoices into the ERP system.
• Review and verify all invoices and documentation to ensure compliance with internal policies.
• Maintain organized and up-to-date procurement records and reports.
• Achieve 100% accuracy in ERP data entry for procurement transactions.

Qualifications & Skills
• Bachelor’s degree in Supply Chain Management, Business Administration, or related field.
• 2–4 years of experience in procurement or supply chain operations.
• Strong negotiation and communication skills.
• Proficiency in ERP systems and Microsoft Office (Excel, Word, Outlook).
• Strong attention to detail and analytical thinking.
• Ability to manage multiple priorities and meet deadlines under pressure.

Key Competencies
• Negotiation and vendor management
• Financial and analytical acumen
• Communication and teamwork
• Problem-solving and decision-making
• Accuracy and attention to detail

Send your CV to •Email : huda.mohsin@mediaworldiq.com