Procurement Specialist - Tenders Global
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Procurement Specialist

The University of Memphis

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Posting Information

Posting Number SAECC3657
Advertised Title Procurement Specialist
Campus Location Main Campus (Memphis, TN)
Position Number 020852
Category Staff (Hourly/Monthly)
Department Procurement and Contract Services
Minimum Position Qualifications Bachelor’s Degree in relevant area and two (2) years of appropriate experience. Relevant experience may substitute for the degree requirement.
Special Conditions This position is open to fill. The first screening occurs January 3rd and each Wednesday thereafter. 
Work Schedule Monday – Friday
8:00 a.m. – 4:30 p.m.
May need to work/travel beyond normal work schedule
Posting Date 12/13/2023
Closing Date
Open Until Screening Begins Yes
Hiring Range $50,000 – $55,000 per year
Full-Time/Part-Time Full-Time: Benefits Eligible
Working Conditions While performing the duties of this job, the employee is regularly required to sit; use hands to handle, or feel; and talk or hear. The employee frequently is required to stand, walk, and reach with hands and arms. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.
Additional Working Conditions
Special Instructions to Applicants All applications must be submitted online at workforum.memphis.edu.
Applicants must complete all applicable sections of the online application to be considered for a position. If required, please upload a cover letter, resume, and reference list after completing your application. Required work experience is based on full-time hours. Part-time work experience will be prorated as listed.
Candidates called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the interview date.
Is this posting for UofM employees only? No
Positions Supervised
Knowledge, Skills, and Abilities The department is especially interested in candidates with considerable knowledge of the laws and regulations governing public purchasing, especially a p- card or equivalent program. Someone who is detail-oriented with strong organizational skills, has the ability to develop reports and perform analysis on overall purchases, including pcard usage;
A self-starter who is capable of performing job duties with minimal supervision. Someone has the ability to communicate effectively both orally and in writing, and to develop and provide effective in-person and on-line training for purchasing systems and procurement card users.
Additional Position Information
Benefits of Employment (Applies to full-time, non-police employees only)

Job Duties

Duties & Responsibilities Manages and directs day-to-day operations of the procurement and travel card programs. Serves as the subject matter expert for the procurement card program and primary point of contact for the University of Memphis and issuing financial institution. Performs frequent analytical processes ensuring proper use of all cards.
Duties & Responsibilities Recommends updates to p-card policies and procedures and monitors p-card usage to ensure compliance based on federal, state, and university policies and procedures. Follows standard operating procedures for all p-card processes. Implements policy changes as needed and communicates changes to customers and vendors.
Duties & Responsibilities Reviews cardholder transactions and receipts for reconciliation payment purposes and to ensure compliance with policies and procedures. Ensures travel transactions are completed through the expense management system.
Conducts active and comprehensive monitoring of all card programs, including documenting all auditing and actions taken. Responsible for the digital record keeping of applications, agreements, and other standard card maintenance forms.
Duties & Responsibilities Educates faculty & staff on proper use of p-card, policy information, and changes to procedures. Provides live, interactive training for card programs and e-procurement system on an ongoing basis.
Duties & Responsibilities Maintains and analyzes cardholder and organizational data and prepares usage reports. Reconciles rebates quarterly. Prepares diversity spend reports. Prepares other spending reports as requested by various stakeholders.
Duties & Responsibilities Provides support, setup, and maintenance for users of the e-procurement system. Serves as the “help desk” for the e-procurement system and primary point of contact for end users. Troubleshoots system issues with Requisitions and Purchase Orders.
Duties & Responsibilities Performs other related duties as required

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