Application Procedure

In order to apply for this opportunity, interested candidates will need to create a profile in the ICC eRecruitment system. All candidates will be informed of the results of their application by the end of the procedure.

Scope of Services

Within this framework and under the direct supervision of the Head of Procurement, the incumbent performs the following duties:

Administrative Support

• Prepare and record all personnel actions for the unit (e.g. staff and contractors);
• Perform all duties with respect to correspondence, courier and mail services and communication with vendors for low cost procurements;
• Process service entry for Registrar’s signature, and other procurement services as applicable;
• Provide technical support for procurement tasks and communications (i.e. Tenders, Intranet announcements, Procurement Page, Shared mail boxes, E-signatures, etc);
• Administer incoming requests for meetings with the Head of the Procurement Unit, the Vendors and/or other International Organization;
• Assist in processing of PO and form signature requests;
• Provide any other administrative support requested by the immediate supervisor.

Procurement filing

• Accurately prepare all active procurement files and archive closed or dormant files and digital record management in RM;

• Assist audit trail control and provision of information to OIA and the External Auditors;
• Provide administrative and logistics assistance to the procurement team (quarterly planning review meeting, calendar, meetings ect.)

Update and maintain Procurement Vendor Database

• Input records of all potential vendors;
• Maintain and update vendor details and records in SAP and the On-line (Market Dojo) in English and/or French,
• Prepare the active procurement files and archive them digitally;
• Vendor record management on shared drives and other systems.

Assist Procurement staff in their daily purchasing activities

• Maintain up-to-date Procurement Vendors List and all related data;
• Contact suppliers if necessary for any clarification;
• Contacts vendors to ensure that they sign contracts and purchase orders;
• Manage and maintain the services related to the evidence collection and analysis of vendor financial due diligence provided by external parties.

Educational Qualification

Completion of secondary education.