Program Administrative Officers

The African Population and Health Research Center (APHRC) is a premier research-to-policy institution, generating evidence, strengthening research and related capacity in the African research and development ecosystem, and engaging policy to inform action on health and development. The Center is Africa-based and African-led, with its headquarters in Nairobi, Kenya, and a West Africa Regional Office (WARO) in Dakar, Senegal. APHRC seeks to drive change by developing strong African research leadership and promoting evidence-informed decision-making (EIDM) across sub-Saharan Africa.

The APHRC seeks to recruit Program Administrative Officers to provide administrative support to the Center’s various Units and Programs.

Duties/Responsibilities

• Manage the Unit’s/Program’s calendar of events and carry out administrative/logistical duties, and other relevant activities as may be necessary.
• Support in scheduling appointments for members of the team as necessary;
• Manage meetings of the Program/Unit, including preparing documentation and taking minutes as necessary;
• Identify action points during meetings and follow up with the concerned parties to ensure accomplishment;
• Maintain an effective record and filing system for contracts, project activities, correspondences, and documents for quick and easy reference;
• Provide support in the preparation and formatting of contracts and reports;
• Assist in proposal development process, taking responsibility for administrative sections of proposals developed and ensuring all application requirements are met;
• Manage conference and workshop logistics by preparing draft budgets, making travel and hotel bookings, sending invitations, preparing workshop materials and arranging for per diems and other reimbursements;
• Maintain grant reporting requirements and schedules in the Project Management System (PMS) and follow-up on project reports to ensure submission by due dates;
• Help in monitoring project implementation, including review of burn rates on the online management accounting system and
• Perform the above tasks for specific projects in the Program/Unit as assigned.

Qualifications, Skills and Experience

• Bachelor’s degree in Business Administration or related field;
• At least 3 years of relevant post-qualification experience in a busy office environment, preferably in an INGO, research organization or large research program;
• Proficiency in MS Office suite;
• Good oral and written communication skills in English. Knowledge of French will be a plus;
• Good planning, financial and organizational skills;
• Ability to assess priorities and manage competing demands with minimum supervision;
• Excellent interpersonal skills;
• Experience working in a multidisciplinary and multicultural environment.

Interested candidates are encouraged to apply through this link by May 28, 2024. Only shortlisted candidates will be contacted; shortlisted candidates will be required to have a Police Clearance Certificate.

Special Notice

APHRC is an equal opportunity employer that is committed to creating a diverse and inclusive workplace. All employment decisions are made on the basis of qualifications and organizational needs. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.