Organizational Overview
WMG Management Consultants Ltd. (est 2008) is a registered consultancy firm based in Nairobi, Kenya and working in East Africa and the Great Lakes Region. WMG works to ensure the success of development projects through exemplary strategy design and execution; targeted training and focused leadership development.
The primary purpose of the position is to facilitate and ensure the smooth running of the Beyond Your Edge program (https://beyondyouredge.or.ke) in terms of operations and administration along the sound principles of professionalism and timeliness to ensure quality delivery of services to clients. The position works with the Director of WMG and the supporting coaches. The key duties and responsibilities include, but are not limited to:
- Taking minutes in all meetings (planning or review meetings).
- Maintaining a register of all attendees.
- Preparing project documents as necessary.
- Preparation for meetings in advance including liaising with mentor groups to ensure meetings are held as scheduled with full participation.
- Liaising with the host for meetings to agree on:
- project team members to coordinate agenda
- venue, logistics and speaker
- resource materials are in place e.g. LCD projectors, marker pens, paper.
- Maintaining financial records as necessary and keeping tabs of expenses as they occur. Also ensuring payments are made on time to other consultants and service providers.
- Maintain schedule for coaches, send emails and get their confirmation and maintaining Christine’s schedule and diary on coaching.
- Maintain tracking tools.
- Liaising with hotels and other service providers for the meetings. This includes:
- Air tickets
- Hotel bookings
- Facilitation costs
- Any other necessary aspects
Academic Qualifications
· Currently pursuing or obtained a bachelor’s degree in secretarial studies, International Relations, or other course that gives one qualifications of a certified administrative professional;
· Training in IT and computer technology;
· Training on formal communication and writing will be an added advantage;
Technical skills and abilities
1. Excellent interpersonal skills and ability to work successfully as part of a diverse team.
2. Excellent creativity and high-quality writing skills.
3. Proficiency in MS Office Knowledge, accounting software, database management.
4. Possess the relevant technology and IT skills including scheduling prioritization software, presentation software, graphics software, email, use of spreadsheets among others.
5. Ability to analyze information and make rational decisions.
6. High efficiency and professional conduct.
7. Capacity to work in a high paced environment.
8. Ability to multi-task without compromising the quality of processes and outputs.
9. Possess good grammar and ability to express him/herself in written and spoken English language.
10. Maintains discretion and confidentiality.
11. Exhibits polite and professional communication.
12. Ability to work independently with minimum supervision
How to apply
Applications from interested parties should be submitted with the subject line: “Program Administrator – Beyond Your Edge Leadership Program” by Monday, 15th April 2024 to recruitment@wmgconsultants.org Submissions must include
1. Expression of interest with reasons why the candidate thinks that they are well suited for the role. Also indicate salary history and the salary expectations for this role.
2. A summarized CV not exceeding 3 pages with contacts of referees that maybe contacted as part of the evaluation process of the candidate.
We encourage individuals of diverse backgrounds to apply. The position will be on a long-term basis at a competitive market rate in line with the level of skill and experience that he/she/they possess.