Program Analyst

Position description

This position is in the Office of Foreign Assistance (F). The office is responsible for determining the optimum allocation of foreign assistance funds among the various foreign assistance programs administered by the Department of State (DOS) and the U.S. Agency for International Development (USAID) to achieve the nation’s foreign policy objectives. F reaches its allocation decisions by coordinating the development of long-term (five year) strategic plans and short-term (annual) operational plans by organizations that administer assistance programs; and by reviewing indicators of progress in countries in which programs operate. F provides a “leadership umbrella,” exercising authority over all DOS and USAID foreign assistance funding and programs and coordinating closely with programs delegated independent authority.

The Program Analyst serves as an action officer for the Managing Directors and their teams. The Program Analyst provide a broad range of cross-cutting issues that impacts and contributes to the overall mission of the Department’s and interagency organizations’ foreign assistance program.

• For the F Directorates to which the position is assigned, the candidate manages the flow of correspondence and other documents intended for senior manager’s signature or clearance. Manages the schedules and meetings, as well as associated preparation for their Principals for internal and external meetings, presentations, appointments, and appearances. Monitors compilation, integration, and coordination of tasks involved in developing responses to issues affecting the organization.

• Analyzes responses for accuracy, policy impact, consistency, with previous responses, and adherence to F positions and viewpoints. Recommends and coordinates revisions when necessary. Identifies problem areas in the flow of information throughout F and drafts procedural solutions for Government Technical Manager approval.

• Coordinates and plans travel arrangements for the Managing Director and Team. Works with managers to ensure F budget and F HR taskers are properly completed in a timely fashion. Serves as liaison with F/GSO and DOS various central offices for administrative support services. (i.e., support the onboarding of new employees by assisting them to complete administrative tasks; provide travel support for the team, including: training other administrative staff on travel procedures as necessary; arranging travel through E2 Travel Solutions; obtaining visas from Embassies; sending eCountry Clearances; and completing taxi vouchers; order, stock, and organize supply orders (general supplies, paper, toner) for F by regularly querying the team regarding any upcoming special supply requests; and restocking the basic supply closet inventory monthly as needed.)

• Participates in an advisor only status on ad hoc teams, committees, and task forces assembled to address organizational priorities identified by leadership. Coordinates and dispenses the Briefing Checklist (BCL) Tasker to the appropriate office to draft and submit to the Managing Directors in preparation for meetings, hearings, briefings, etc. Drafts reports and position papers on particular aspects of these issues; either operational or programmatic. Integrates these products into larger, comprehensive, study reports to be issued by the teams or committees that consolidate findings and recommendations, present assessment, and implementation plans, and identify areas for further study.

• Reviews Department initiatives and those of other organizations to assess their potential impact on F policies and operations. Drafts recommendations on whether and to what extent F should participate in these initiatives when it noted that participation is optional.

• Coordinates F’s participation, optional or mandatory, including making recommendations to leadership that ensure implementation is adequately staffed, workload is equitably distributed, and F’s priorities and concerns are adequately addressed. Monitors the execution of initiative-tasks, tracks their progress, and follows up as needed. Identifies problem areas and recommends solutions to senior management. Contributes to the formulation of recommendations or guidance that addresses these concerns.

• Cultivates and maintains close collaborative working relationships within F and the Department as well as with USAID, and other organizations to ensure effective communication, commonality of purpose, and unified action.

• Take full responsibility for keeping Trackers up-to-date and accurate. This entails carrying out regular updates, edits, and reviews to ensure that the data is always reliable and relevant to the needs of the Managing Director and staff. Possess advanced proficiency in the Microsoft Suite and enables teams to generate detailed tables and insightful analyses from NextGen.

Qualifications

• The position requires a bachelor’s degree and a minimum of 3 years of relevant professional experience or the equivalent combination of education and professional experience or high school diploma and at least 5 years of professional office experience.

• Requires proficiency in the use of Microsoft Office with an emphasis on Excel spreadsheet skills, PowerPoint, Internet and e-mail applications.

• Experience in the use of database applications and presentation software is desirable.

• Candidate must have strong attention to detail and organizational skills.

• The individual must be able to handle several tasks simultaneously and work quickly to meet competing deadlines.

• Experience in administrative procedures preferred.

• Active Secret clearance.

Posted Salary Range

$43-$45.68

Application instructions

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