Program and Administrative Associate

SHADOW Lake Nature Preserve

Career Opportunity

Position Title: Program and Administrative Associate

The Program and Administrative Associate will play a key role in supporting the Executive Director and program staff by handling administrative tasks and overseeing Salesforce administration. The role also assists with environmental education programming during onsite Field Experiences and community events. Additional projects may be assigned as needed. The ideal candidate is reliable, highly organized, and possesses the maturity to collaborate across multiple programs. This individual should excel in both team environments and independent work. This role offers the chance to contribute to environmental programs while leveraging your organizational and management skills. This is a full-time, salaried position.

Primary Roles & Responsibilities: 

• Provide program and administrative support to the Executive Director and staff.
• Manage Salesforce administration. Seeks methods to streamline processes.
• Ensure accurate data collection of program participation and volunteer hours
• Coordinate with program leads to ensure timely and accurate grant report submissions.
• Maintain an organized and precise schedule for all organizational reporting requirements.
• Assist with environmental education programming during onsite Field Experiences and community events.
• Assist with other projects as needed, including occasional restoration work or volunteer coordination, and providing executive assistance.
• Assist with social media postings and website updates

Other duties may include: 

• Assist with administrative volunteers.
• Assist with fundraising and donor management.
• Prepare acknowledgment letters and planned giving mailings.
• Provide general office support and maintain an organized workspace.
• Maintain and organize office files, including both digital and paper documents.
• Assist with occasional events and community outreach activities.

Minimum Qualifications:

Education:

Associate’s degree or equivalent experience in office management.

Communication Skills:

Excellent verbal and written communication skills

Time Management:

Proven ability to manage time effectively

Team Dynamics:

Capable of working independently and collaboratively within a team

Technical Proficiency:

Skilled in Microsoft Office Suite

Sought-after attributes:

• Salesforce proficiency
• Website administration with platforms such as WordPress
• Passion for environmental stewardship

Salary:

Salary: $40,000-$43,000.00

Benefits: 

health insurance, paid time off and sick pay

Hours: 8:45am-5pm, Tuesday-Saturday. SHADOW offices are closed on Sunday and Monday.

Location: SHADOW Lake Nature Preserve 21656 184th Ave SE Renton WA 98058.