Program and Finance Assistant

Details

Mission and objectives

UNFPA, the United Nations sexual and reproductive health and rights agency, expands the possibilities for women and young people to lead healthy and productive lives. It is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled.
Since 2003, UNFPA Timor-Leste has supported the Government of Timor-Leste to conduct Census and has strongly promoted sexual and reproductive health and rights and gender equality as key elements to achieve human rights and human dignity. Over the past decade UNFPA assistance has contributed towards establishing basic social services and generating baseline socio-demographic data for Timor-Leste.
The main focus of the programme is to support national efforts to achieve universal access to sexual and reproductive health and reproductive rights, in line with the UNFPA transformative results to end maternal deaths, unmet need for family planning, and gender-based violence and harmful practices — responding to the principle of leaving no one behind, focusing on women, adolescents and youth, particularly those living in rural areas, people with disabilities and key population groups.

Context

UNFPA is the leading UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. UNFPA’s new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously
and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources
entrusted to them and who commit to deliver excellence in programme results.
The Programme/Finance Assistant to ensures proper and effective use of UNFPA’s and external partners’ resources in terms of the following:
● Effective and accurate financial resources management and oversight;
● Support Programme Officers in development and monitoring of IP WPs;
● Support HACT audits exercise and other assurance plans;
● Maintenance of accurate financial records;
● Back-stops the IOM where necessary.

Task description

Within the delegated authority and under the supervision of Project Coordinator his/her designated mandated representative(s), the UNV Program and Finance Assistant will support
in the following:
● Supports the monitoring of programme financial performance non-core resources by providing necessary financial information and analysis, including implementation rate
against indicators/results. Detects potential over-under expenditure problems and suggests remedial action;
● Supports the preparation and monitoring of programme budgets and ensures financial transactions are in accordance with UNFPA financial rules and procedures. Propose procedures to improve internal controls and efficiency and respond to audit issues;
● Supports financial reporting of Implementing Partner(s) and clearance of direct payments in a timely manner. Performs quarterly eFACE to OFA reconciliations; performs FACE to CDRs reconciliations and ensure these are approved and filed;
● Support, routine implementation and management of the projects in terms of timely delivery of project inputs, HR, logistical, financial, procurement, and administrative inputs, and timely submission of reports.
● Support monitoring of programme / projects financial performance, by providing necessary financial information, including implementation rate against indicators/results; detecting potential over/under expenditure problems and proposing remedial action.
● Provide logistical support to projects through coordinating related meetings, workshops and events.
● In collaboration with the IOM and members of the inter-agency HACT working group, provides support for timely and quality assurance planning and implementation, and suggests areas for improvement for IPs working with UNFPA;
● Assists in the management of projects by monitoring expenditures, and preparing budget revisions according to the needs of the Country Office;
● Maintains an effective financial recording and reporting system, internal control and audit follow-up, and processes financial transactions in an accurate and timely way;
● Reviews and monitors charges for common services and cost recovery taking into account maximum cost efficiency in full compliance with UNFPA rules, regulations, policies and strategies;
● Contributes to strengthening UNFPA’s internal and Implementing Partners capacities to manage funds;
● Carry out any other duties as may be required by UNFPA leadership.