Program Assistant

Organization

Health NGOs Network (HENNET)

Title

Program Assistant

Reports to

Program Officer

Location

Nairobi, Kenya

Job Level

Entry-level

Background

The Health NGOs Network (HENNET) was founded in 2005 and registered in 2007 as an NGO with a goal of coordinating and networking the CSOs in the health sector. This came as a result among the players that a common platform among the CSOs dealing with health-related issues in Kenya was necessary for purposes of collaboration, sharing of experiences and advocacy. HENNET has a membership of over 112 members as of 2023 which comprises of both local and international Non-Governmental Organizations (NGOs), Faith-Based Organizations (FBOs) and Research Institutions working in all the 47 Counties in Kenya but all focused-on health and health related issues. The various members have diverse health-related interests but all share on the vision of having a healthy Kenyan society.

Vision: Vision: A healthy and empowered Kenya Society

Mission: As a network we promote civil society’s roles and engagements to transform Kenya’s health sector.

Hennet abides by its zero tolerance Policy on Corruption and Sexual Exploitation, Abuse and Harassment.

Overall, Purpose of this role

The holder of this position supports the programs team in administrative and logistical arrangements in order to ensure teams are able to discharge their duties in a timely and effective manner. The assistant is the bridge between programs and finance for procurement and other finance needs.

Duties and Responsibilities

• Provide programmatic and administrative assistance in support of planning and implementation of activities/processes for highly complex functions performed by the respective program teams.
• Assist in the coordination of activities, meetings, workshops, etc by taking lead in providing logistical support to the Programs team
• Support in the proposal development administrative aspects including taking necessary action to ensure documents are completed and submitted to relevant parties for approval within the set timelines.
• Support the MERL Officer in ensuring that reports meet the set requirements, guidelines, rules, and procedures including programmatic documentation of meetings including members’ meetings.
• Prepare, maintain, and update the department’s files (electronic and paper) and internal databases;
• Support in general administrative roles in collaboration with the administrative assistant
• Manages the Programs department procurements in adherence to the set workplans and budgets, procurement plans and the organizational Finance and Procurement policy
• Fund requests & Accountability – Program-related requests & accountability of activity impress for the programs team
• Support the Executive Director’s Office with programmatic-related administrative roles including fund requests and accountability
• Maintaining the department’s inventory including IEC materials/project-related merchandise
• Undertake any other relevant office errands/duties assigned to them.

Skills and Experience

Essential

• A minimum diploma/higher in either of the following fields: – Logistics, Administrative, Community Development, project Management. A degree on the same will be an added advantage.
• A minimum of 2 years’ experience in a similar position.
• Experience working in the health NGO space
• Excellent written and verbal communication skills in English.
• Excellent organizational, planning and management skills.

Other Desirable skills

• Honesty and strong ethics are required in order to be successful in this position.
• Ability to work independently and as part of a team.
• Demonstrated capacity and willingness to learn – open to learning new ways of doing things.
• Firm belief in teamwork, gender equality, participatory approach and sustainable development.
• One who will work with minimal supervision.

Working Relations Internal: Interacts regularly with the Programs Director. S/he is peer to administrative assistant.

External: Interacts HENNET members and other CSOs, vendors and suppliers