Program Assistant

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For more information on everything FAU has to offer, please visit www.fau.edu/jobs . 

Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

Florida Atlantic University is seeking a Program Assistant, Boca Raton, FL.

With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, FAU is pushing the boundaries of higher education. Florida Atlantic’s faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art, and technology in all disciplines. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes.

Summary of Responsibilities Include:

• Responsible for assisting faculty and faculty candidates with travel reimbursements.  Will do travel arrangements on request. 

• Responsible for assisting faculty and adjuncts with book orders.  Responsible for coordinating Lending Library check-in/check-out for students.

• Assist with School events such as EXPLORE, Choose FAU, Heart of Social Work, MSW Induction Ceremony

• Work with MSW coordinator on GRA/GTA applications received each semester. Assist BSW coordinator with BSW applications and acceptance letters.

• Assist in ordering supplies, forms and equipment for use of the office. Processes and verifies accuracy of vendor invoices. Assists in departmental requisitions.

• Assist with assigning duties to student employees. 

• Responsible for checking social work website each semester for errors and updates needed.

• Responsible for School of Social Work recruitments series. Includes ordering of room set-ups, designing or ordering of posters. Creating informational packets for incoming School of Social Work advisees. Primary contact for all scheduling request from other departments.

• Answers routine telephone and mail inquiries regarding graduate and undergraduate programs. Greets college visitors and supplies them with general college information.

• Assist with processing licensure letters for MSW graduates; Assist in preparation for Field Instructor Supervisory Training by logging and assisting attendees with registration and payment.

• Opens and distributes all incoming mail, prepares office correspondence, updates and maintains filing lists.

• Other job-related duties as assigned.

Phyllis & Harvey Sandler School of Social Work at Florida Atlantic University seeks professionals who are committed to supporting the learning needs of students from diverse backgrounds and to engaging communities underrepresented in higher education. Florida Atlantic University is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. Florida Atlantic University embodies a culture of strategic and collaborative community engagement that results in mutual benefit to the institution and the diverse internal and external communities that it serves.

FAU Benefits and Perks: 

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers: 

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more. 

• State retirement options including tax-deferred annuities and Roth 403(b) plans. 

• State employees Public Service Loan Forgiveness (PSLF) program – https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service  

• Flexible work arrangement plans – https://www.fau.edu/hr/employee_relations/flexwork.php  

• Sick Leave Pool Program 

• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion). 

• Paid Community Engagement Volunteer Service Day – https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf  

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty – Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply). 

For details on FAU’s amazing offers visit us at https://www.fau.edu/hr/benefits/index.php  

Explore Living in Palm Beach County: 

The goal is to provide local employers and new employees in the area a comprehensive guide with places to live. View it here: www.bdb.org/apartments  

Minimum Qualifications:

A high school diploma and four years of experience required.
Responsible for meeting the Requirements of Section 215.422, Florida Statutes, as amended, regarding the approval and/or processing of vendors’ invoices and/or distribution of warrants to vendors, required.

Salary:

16.43 per hour.
Non-Exempt Support Personnel (SP)

College or Department:

CSWCJ: Phyllis & Harvey Sandler School of Social Work

Location:

Boca Raton

Work Days and Hours:

Monday – Friday, 8 a.m. – 5 p.m.

Application Deadline:

2024-03-18

Special Instructions to Applicant:

Applicants may claim Veterans’ Preference on their application. The applicant claiming preference is responsible for providing required documentation at the time of making an application in Workday for a vacant position, or prior to the closing date of the vacancy announcement. If an applicant qualifies for Veterans’ Preference and the SP position, they are shown preference by the guarantee of an interview. Veterans’ Preference does not guarantee a job. For additional information, please visit https://www.fau.edu/jobs/resources/veterans/. For assistance, please contact Recruitment Services at [email protected].
APPLICATION DOCUMENTS REQUIRED:
Resume
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.
REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact Human Resources at 561-297-3057. For inquiries concerning employees, job applicants or other available accommodations, please email [email protected] or call the Office of Civil Rights and Title IX at (561) 297-3004.
As a Hispanic-serving institution, Florida Atlantic University (FAU) is one of the most racially and ethnically diverse institutions in the Florida state university system. We are committed to recruiting and retaining talented faculty and staff. We embrace our shared responsibility to create and celebrate a welcoming and inclusive campus environment for all. Our community features excellent schools, a vibrant and safe community, and a sub-tropical climate conductive to year-round outdoor activities.