Program Assistant

Overview

The Early Educator Investment Collaborative (The Collaborative)
is a group of national Early Childhood Education (ECE) focused
funders who envision a country in which opportunity and achievement
gaps no longer exist so that all students, especially children from
families with low incomes and children of color, make significant
and sustained gains in cognitive, social, and emotional
development. One way to manifest this vision is by ensuring that
every young child has access to high-quality ECE programs led by
well-prepared and appropriately compensated teachers. The
Collaborative hopes to drive toward this vision by addressing the
inadequacies of current ECE systems, with a focus on breaking down
the barriers and addressing gaps in workforce preparation and
compensation/financing systems. For more information about The
Collaborative, please explore our website at
earlyedcollaborative.org. The operational and administrative needs
of The Collaborative are met by the Early Educator Investment
Collaborative Project Management Group (EPMG). While they are
separate organizations, their work is inextricably connected, and
both EPMG and The Collaborative are fiscally sponsored projects of
TSNE (tsne.org).
This position will be an employee of TSNE.

Responsibilities

Job Summary

The Program Assistant will support the Director with a wide
range of administrative and communications support. The Program
Assistant will also provide support to The Collaborative’s Steering
Committee. This position will be 37.5 hours per week from the
employee’s home office.

Essential Functions

Administrative Duties 60%

• Coordinate events and meetings including invitations,
  registration, video conferencing or in-person logistics, and
  execution.
• Organize and provide necessary materials and supplies for
  Steering Committee, workgroup meetings, and special events.
• Draft letters, emails, PowerPoint presentations, and meeting
  minutes. Edit and format documents.
• Monitor the organization’s Dropbox and ensure files are up to
  date and organized appropriately.
• Execute and track approved transactions, process account
  expense reports, and process invoices and payments to vendors.
• Provide support to committee structures – maintain committee
  rosters, build contact lists for committees, and manage scheduling
  and logistics of committee meetings.
• Provide agenda development, dissemination, and notetaking.
• Prepare materials for meetings including producing documents,
  reproducing copies, and distributing materials.
• Support post-meeting follow-up including disseminating minutes
  and filing relevant documents in the Dropbox.
• Provide support to committee structures – maintain committee
  rosters, build contact lists for committees, and manage scheduling
  and logistics of committee meetings.
• Provide Director with support on travel, scheduling, and
  speaking logistics.

Communications Support 30%

• Monitor the administrative email account including the
  responding to external inquiries and other correspondence.
• Maintain the organization’s website including the regular
  review and posting of new content.
• Draft copy for website and other external outreaches including
  social media channels.
• Monitor proper operations of website and work with vendor to
  trouble shoot any technical issues.
• Monitor the annual analytics report evaluating site traffic
  year to year.
• Monitor social media channels and develop and post
  content.
• Monitor the organization’s listserv including updating contacts
  and posting newsletters.

General Duties 10%

• Communicate professionally with a large and diverse network of
  stakeholders and their staff/organizations, vendors, and other
  groups.

Qualifications

Qualifications

We will consider exceptional candidates who demonstrate a
strong combination of the specific qualifications and skills
described below.

• 5-7 years of relevant experience in a professional setting
  or a college degree is required.
• Commitment to organizational goals and mission.
• Preference for relevant experience in an administrative support
  role.
• Preference for relevant experience in a non-profit or
  philanthropic organization.
• Ability to work collegially and productively in a 100% remote
  work environment.
• Strong organizational skills.
• Strong written and verbal communication skills.
• Strong customer service skills, including follow-through.
• Demonstrated initiative and self-direction in pursuing projects
  and goals.
• Demonstrated proficiency with Microsoft Office; Mail Chimp or
  similar communications management, Zoom or similar conferencing
  software.
• Ability to prioritize and meet multiple and simultaneous
  deadlines.
• Ability to manage and organize multiple projects while paying
  close attention to detail.
• Ability to learn skills and content quickly and approach any
  needed tasks with a positive attitude.

Many of those who are impacted by biased professionalism
standards, such as women, LGBTQ2SIA+, BIPOC, and individuals with
disabilities, tend to only apply if they meet every requirement
listed. At EPMG/TSNE, we are looking for enthusiastic candidates
who are the best fit for the role. If you believe you’d be a good
addition to our team, we look forward to your application!

Physical Demands/Work Environment

The physical demands described here are representative of those
for this position. Reasonable accommodations will be made to enable
individuals with disabilities to perform the functions. Work is
performed in an office environment and in close proximity to other
workers.

While performing the duties of this position, the employee is
required to:

• Handle, or feel objects, tools or controls;
• Reach; traverse; sit (usually for longer periods of time);
  occasionally ascend/descend; and position self (to) move;
• Occasionally lift and/or move up to 25 pounds;
• The noise level in the work environment is usually
  moderate;
• Job is not subject to significant occupational or environmental
  hazards;
• Likelihood of personal injury would be relatively slight;
• Environmental and work hazards are not present to a measurable
  degree.

Compensation and Benefits

Location: Work is 100% remote.

Compensation: The salary range for this position is $30
-$40 per hour and is commensurate with experience.

Benefits: This position is eligible for a full benefits
package including:

• Generous Paid-Time-Off (PTO): 12 paid holidays, 3 weeks
  vacation, 1 week personal holiday, and health leave time for
  full-time staff;
• 80% Employer-paid, offering some $0 deductible Health Insurance
  through Harvard Pilgrim along with several low-deductible
  plans;
• Low-cost Guardian Dental and Vision;
• Flexible Spending Accounts (FSA) for Health and Dependent
  Care;
• Employer-paid Life, Long- and Short-Term Disability
  Insurance;
• Employer-paid Pension through TIAA;
• …and more!

TSNE/EPMG strives to achieve excellence through a diverse,
equitable, and inclusive work environment that embraces all of our
individual and collective differences. Black, Indigenous, People of
Color, Middle Eastern and North African, Bilingual and/or
Bicultural candidates, and LGBTQ2SIA+ candidates are strongly
encouraged to apply. We value and honor the unique talents,
learning styles, and lived experiences of each individual that
enrich and strengthen our workplace culture, and we are proud to be
an equal opportunity and affirmative action employer.

All employment conditions are based on an individual’s
performance and job qualifications. TSNE/EPMG prohibits
discrimination and harassment of any kind based on race, creed,
color, religion, native language, gender, sexual orientation,
gender identity/expression, national origin, physical or mental
disability, age, genetic information, veteran status, marital
status, parental status, pregnancy, race-based hairstyles, or any
other protected characteristic stated by federal and state law.
Regardless of any class’ protection under the law or lack thereof,
TSNE/EPMG celebrates diversity and values the strengths that come
with having a diverse team of employees. It is represented in our
workplace culture, and it is who we are.

TSNE/EPMG’s EEO statement extends to volunteers, interns,
contractors, vendors, and clients.

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