Program Assistant, Ukraine National Identity Through Youth (UNITY)

Position description

IREX is a global development and education organization. We strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people, and communities thrive. With a projected annual portfolio of more than $150 million and more than 750 staff worldwide, we work with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information. 

The Program Assistant, reporting to the Team Lead, will collaborate closely with the program team to provide comprehensive support in logistics, document management, translation, and other program processes. This role’s main objective is to assist and ensure the efficient and effective functioning of program operations. The Assistant completes additional tasks as needed for the organization or team, or as assigned by the manager. 

We are doers. Our decades of on-the-ground experience help us create greater impact, practical recommendations, and lasting partnerships. 

Are you the next member of our team? 

Your Background & Skills 

• A bachelor’s degree in international development, public administration, management, political science, communications and/or another relevant field.
• A minimum of 1 year of relevant experience in international development and/or NGO sector in similar areas;
• An understanding of the project management cycle;
• Practical experience using Microsoft 365.
• Interest in working with youth and creating an enabling environment and opportunities for youth;
• Fluency (written and oral) in Ukrainian, Russian and English;
• Ability to multi-task and maintain a calm, friendly demeanor under stressful situations;
• Strong communication and customer service skills;
• A strong work ethic and attention to detail;
• A positive and cooperative attitude and willingness to work as a member of a team;
• You must have unrestricted authorization to work in Ukraine.

Your Daily Tasks 

• Provide programmatic, financial, administrative, and logistical support to ensure the smooth implementation of the UNITY program.
• Assist in the planning and organization of program events, both offline and online, such as trainings, workshops, working group meetings, and conferences.
• Assist in procuring goods and services, and provide administrative support for payments, contracts, and other related tasks.
• Provide written and verbal translation services between English and Ukrainian as needed.
• Travel to regions to provide support for program events and activities.
• Collaborate closely with the Team Lead on program activities and initiatives.
• Complete other tasks as assigned by the supervisor.
• Arrange the delivery and dispatch of program correspondence and materials.
• Facilitating constant communication with participants of educational projects implemented by UNITY, including high-level communication with partners regarding the implementation of activities.
• Communicate with representatives of other UNITY program teams to ensure support for program activities, including communication with the Communications Department for information dissemination, and the M&E Department for data collection related to the program, among others.
• Perform financial administration tasks under the direction of project leadership.
• Collaborate with the Financial and Administrative Team on payments, contracts, vendors, and consultants, ensuring all necessary documents are obtained and/or sent out.
• Register, organize, track, and file program documentation, including applications, reports, and project documents.
• Seek feedback from team members and use it to make informed decisions.
• Take ownership of decisions and actions.
• Promoting effective teamwork within the UNITY program, while adhering to policies and established procedures, to facilitate seamless communication and collaboration among different teams involved in the program.
• Other support duties as needed.

We conduct background checks on all successful candidates. 

This position is eligible for Remote work. The eligible employee is a regular, full-time staff who works from a worksite outside the Kyiv, Ukraine area on a more permanent or ongoing basis.   

Application instructions

Please be sure to indicate you saw this position on tendersglobal.net