Program Associate

Position description

The Mayors Migration Council (MMC) is a mayor-led coalition that accelerates ambitious global action on migration and displacement. With most of the world’s migrants and displaced people living in cities, our mission is to use the power of city-led diplomacy and action to create a world where urban migrants, displaced people, and receiving communities can thrive.  

To achieve our mission, we provide mayors with advocacy, coordination, and communications support to influence policy decisions at the national and international level, and connect city governments to the knowledge, technical, and financial resources they need to accelerate and scale local solutions. 

Created by mayors for mayors, we are a nimble team of political advisors and urban practitioners guided by a Leadership Board of global city leaders, including the Mayors of Amman, Bristol, Dhaka North, Freetown, Kampala, Milan, Montevideo, Montréal, San Antonio, and Zürich. As a Sponsored Project of Rockefeller Philanthropy Advisors, our work is made possible by philanthropic and government funders. 

To learn more visit www.mayorsmigrationcouncil.org or follow us on X, Facebook and LinkedIn. 

THE POSITION

The MMC is seeking a proactive, detail oriented, and adaptive Program Associate to provide project management support for the MMC City Diplomacy Team; contribute to the development of research projects, internal reports, and external communications/knowledge products; coordinate logistics on behalf of the programs team including outreach, meeting planning and execution, travel, and invoicing; and performing special projects as needed. 

This successful candidate will be a highly organized individual with a positive attitude, ability to handle multiple projects simultaneously, and strong oral and written communication skills in English and preferably other languages. The position will be directly managed by the MMC’s Director of Policy and Advocacy but work closely also with the City Diplomacy Manager and the full MMC team.  

Key Responsibilities:

• Support the implementation of the MMC’s City Diplomacy program, including core initiatives such as the Call to Local Action for Migrants and Refugees and the C40-MMC Global  Mayors Task Force on Climate and Migration. 
• Execute outreach, coordination, and scheduling with cities and partners.
• Support with meeting planning, scheduling, note-taking, and follow up. 
• Maintain, update, and improve internal systems and trackers. 
• Work with operational staff to facilitate contract and grant management, as well as invoicing and payments.
• Help plan and execute in-person  and online events and meetings, including high profile multi-day summits with city and UN leaders, city site visits, and workshops.
• Conduct background research and analysis, including preparing assessments of mayoral/city profiles, thematic issues, or political situations related to migrants and refugees.
• Draft, proofread, and/or edit a wide range of internal and external communications, briefings, talking points, and presentations.
• Manage vendor scoping, coordination, and invoicing.
• Perform special projects as needed, including staffing MMC executive leaders at high-level meetings with mayors and other VIPs.

Qualifications

• Bachelor’s degree required. Master’s degree preferred. 
• Genuine passion for the MMC’s mission.
• Experience working in a fast-paced and dynamic professional environment, particularly within a city administration, large organization, NGO, or foundation.
• Excellent written and oral English communications skills, including written briefings and formal correspondence. Fluency in another language strongly preferred, particularly Spanish or French.
• Strong internet research skills.
• Ability to synthesize information and brief staff with clear recommendations and alternatives when choices and decisions need to be made.
• Highly organized and detail-oriented, with strong project management and time management skills. 
• Ability to work well independently or on a team, when managing a wide range of competing priorities and deadlines.
• Proactive, creative, and a quick learner, with a high level of self-motivation, entrepreneurship, emotional intelligence, strong work ethic, and discretion.
• Sound judgment, with ability to identify when an issue should be escalated for resolution. 
• Ability to interface with sensitivity and professionalism with senior global executives and officials. 
• Demonstrated proficiency in data management and Microsoft Office (Outlook, Word, Excel, and PowerPoint), as well as comfort in learning new software systems as the organization evolves (e.g., Salesforce, NetSuite, Concur, and Box).
• Budget management, graphic design, and/or meeting facilitation skills are a plus. 

COMPENSATION & BENEFITS

Pay range: $60,000 – $70,000 salary per year. The range listed is one component of the total compensation package for employees.

We offer a competitive compensation and benefits package including health coverage, retirement benefits, paid sick leave, vacation and holidays, and access to professional development resources.

Application instructions

Please be sure to indicate you saw this position on tendersglobal.net