Program Associate

Position description

The GitLab Foundation is supporting people to grow their lifetime earnings through education, training, access to employment, and systems change on a global scale. We have an ambitious impact target of driving over $100 in lifetime earnings increases per dollar we spend as a foundation, so that at least one million more people can afford a better life. The GitLab Foundation is an independent private foundation, associated with GitLab, Inc. You can learn more about GitLab Foundation by viewing our website and public Handbook.

The Team

We are building a talented, diverse group of leaders to work in a highly collaborative start-up environment as we develop our organization and launch our early investments. We believe that a diversity of backgrounds and experiences will help us create the strongest team possible, and that our team should include members from philanthropy, front-line nonprofits, the private sector, research institutions, and beyond. We are striving to build a culture of respect, curiosity, transparency, compassion, experimentation, debate, rigor, and a bias for action through our organizational values.

Your Role

The Program Associate will play a pivotal role in supporting the GitLab Foundation’s grantmaking and programmatic efforts. This position offers a unique opportunity to collaborate across teams, partners, and stakeholders to advance the foundation’s mission. The Program Associate will manage administrative grant oversight processes, contribute to program strategy, and engage with nonprofit grantees across multiple countries to help them maximize impact.

Key Responsibilities

Grantee and Programmatic Support

• Grantee Communication: Serve as a key point of contact for grantees, providing clear and timely guidance on grant requirements, reporting deadlines, and program expectations.
• Relationship Building: Build and sustain strong, trust-based relationships with grantees, fostering a culture of transparency, respect, and mutual collaboration.
• Program Monitoring: Support Program Officers in tracking grant progress, reviewing grantee reports, and monitoring key performance metrics to assess outcomes and identify opportunities for improvement.
• Research and Analysis: Conduct research to inform grant decisions, program development, and strategic planning. Synthesize findings into actionable insights to guide program strategy.
• Program Support: Create impactful materials for team, board, and external meetings, including strategy updates, impact reports, and presentations highlighting program achievements.
• Learning and Engagement: Coordinate convenings, webinars, and events that connect grantees, promote shared learning, and amplify program impact.

Administrative and Operational Support

• Grant Administration: Manage administrative tasks throughout the grant lifecycle, including processing applications, tracking deadlines, and ensuring accurate documentation of grant-related activities. Focus on grantee-facing administrative support, ensuring grant materials and communications are clear and accessible.
• Compliance and Policies: Work collaboratively with the Grants Manager to support due diligence and compliance requirements by ensuring grantees understand and meet grant-related expectations.
• Meeting Coordination: Schedule and organize internal and external meetings, including preparing agendas, managing logistics, documenting meeting notes, and tracking follow-ups.
• System Maintenance: Maintain and update the grants management system, ensuring data integrity and accuracy. Collaborate with the Grants Manager to support program tracking and ensure accurate data for program-related reporting.
• Handbook Updates: Support documentation on programmatic updates and insights in the Foundation’s handbook, ensuring transparency and accessibility for team members and stakeholders.
• Continuous Improvement and Strategic Alignment: Contribute to capturing lessons learned, sharing best practices, and aligning programmatic goals with broader ecosystem trends and grantee needs to drive continuous improvement and ensure programs remain relevant and impactful, in collaboration with the Impact Measurement and Analytics team

Qualifications

• 3+ years of proven experience in a complex operations, administrative, program management role, preferably supporting senior leadership in a nonprofit or corporate setting.
• Strong organizational skills and the ability to manage multiple priorities simultaneously in a fast-paced, results-focused environment.
• Proficient in remote work tools and platforms (e.g., Zoom, Notion, Slack, Google Workspace, and other project management tools).
• Excellent written and verbal communication skills, with high attention to detail.
• Strong relationship-building and consultation skills; collaborative and adaptable
• Comfortable with giving and receiving feedback for improvement
• Experience with agile ways of working is a plus
• Video/audio editing skills with tools such as iMovie are a plus
• Demonstrated mission- and impact-orientation

U.S. Compensation and Benefits*

• Full-time remote position (must be based in the US or Colombia.
• Annual Salary Range: $55,000-$70,000 (US). Location-specific (based on experience. Learn more about compensation at the Foundation.
• Health, dental, and vision benefits covered (100% of premium covered for team members, their spouses, and dependents)
• 401k: 10% employer contribution
• Unlimited paid time off
• Additional benefits offered to team members
• Anticipated travel: Approximately 10-15% of the time, potentially including international travel

 

Application instructions

Please be sure to indicate you saw this position on tendersglobal.net