Position description
Chemonics seeks a Program Associate to join the Europe and Eurasia (E&E) Business Unit. The Program Associate provides entry-level support with project administration and completes professional and administrative tasks related to supporting global project(s) implementation. This role requires on-site work in our Washington, DC office location as part of our hybrid, flexible work structure. The Europe and Eurasia region has a portfolio of 20 active programs in ten countries in diverse technical sectors spanning economic growth and trade, education, land, agriculture, water management, democracy and governance, peace and stability, as well as human and institutional capacity development. Strong candidates will have developed communication skills, be adept at learning new systems quickly, bring strong organization skills, and have strong attention to detail. We are looking for individuals who have a passion for making a difference in the lives of people around the world.
Responsibilities:
- Responds to questions from corporate and project offices regarding client policies and regulations
- Liaises directly with relevant support departments to ensure project compliance with rules, regulations, and corporate policy, in consultation with program manager or director
- Assists with the tracking of project deliverables and reports
- Assists with recruitment efforts for expatriate and local staff under supervision of a manager or director, including sourcing candidates, conducting interviews, checking references, and collecting employment documentation
- Supports review of monthly project office expenses and draft invoices in consultation with program manager. Completes data entry of monthly project invoicing, subaward and consultant information, timesheets, expense reports, and other types of data as requested
- Supports project subaward partnership relationship management
- Provides travel support for employees and consultants by gathering relevant travel information, reserving tickets, and seeking necessary travel authorizations and approvals
- Liaises with traveler to collect expense reports and required backup documentation
- Assists with fielding and repatriation of employees and consultants by submitting relevant fielding and separation paperwork, updating allowances, coordinating travel and household effects shipments and repatriation
- Supports Project Management Unit (PMU) efforts for complete and comprehensive project documentation by saving relevant project documents and approvals to project SharePoint files and facilitating document reviews and file audits as appropriate
- Schedules and leads meetings, prepares agenda, and captures notes as appropriate.
New Business and Technical Development
- Assists proposal teams in specific line roles including past performance writer, corporate capabilities writer, resume formatting, or other roles as appropriate under supervision
- Contributes to technical practice(s) as required by BU and corporate needs and performs other duties as required.
Management and Leadership
- Participates in internal and external training events to build core competencies for project management in line with donor regulations and Chemonics corporate standards.
Qualifications
- Bachelor’s degree or equivalent work experience.
- Experience with data entry, filing, cataloguing, retrieving, and preserving records preferred.
- Communicates clearly and concisely in both verbal and written communications; strong cross-culture communication and sensitivity skills
- Demonstrated experience multitasking with attention to detail, organization, and time management skills
- Demonstrated experience following standard practices and procedures, receiving general instruction and supervision, and contributing to projects and initiatives, whether in an academic or business setting
- Excellent customer service and interpersonal skills
- Works independently and as part of a team
- Demonstrated resourcefulness in problem solving and initiative to learn new skills
- Strong knowledge of MS Office applications
- Language proficiency for assigned geographic area preferred
- Demonstrated leadership, versatility and integrity
- Willing to travel up to 8 weeks per year.
Application Instructions:
Apply by 11:59 PM (EST) on March 18th, 2024. No telephone inquiries, please. Finalists will be contacted.
Application instructions
Please be sure to indicate you saw this position on tendersglobal.net