Program Coordinator

What We Offer

Reporting to the Program Director, the Program Coordinator will play a key role in the smooth functioning of the Foundation. Working across all of our funding priorities, this role will develop friendly and respectful relationships with our grant partners, support our events and review committees, and help to tell our impact story.

We are looking for a highly organized person to support the efficient development, delivery, and evaluation of our grant programs and other activities. This role would suit someone who has an interest in philanthropy, and the drive to make a difference in one or more of the focus areas highlighted above.

Responsibilities

Grants Administration:

• Act as initial point of contact for potential partners and applicants, triaging inquiries to colleagues as appropriate, and providing guidance on funding priorities and the grant application process
• Administer the Grant Management System, currently Survey Monkey Apply
• Undertake initial assessment of unsolicited applications to determine eligibility and alignment with priorities
• Support application review committees, including collating materials and taking minutes
• Arrange grant agreements and work with finance colleagues to ensure timely payments
• Ensure receipt of impact reporting
• Support the smooth functioning of the Foundation including by scheduling meetings and coordinating agendas
• Maintain records and databases including partner contact information and financial data entry

Program Development:

• Support colleagues in the development of new grantmaking programs across our funding priorities
• Steward relationships with some granting partners
• Undertake research as directed and provide analysis and recommendations

Communications:

• Regularly update the Peter Gilgan Foundation website using WordPress templates
• Support the development and delivery of our impact reporting
• Maintain and update the digital archive

Event Coordination:

• Support the planning and delivery of Tour de Bleu, including liaising with partners, coordinating logistics, and contributing to the smooth execution of the event
• Support the planning and delivery of other events and initiatives as needed

What You Bring

Must have:

• At least two years experience working in the not-for-profit sector or equivalent experience
• Exceptional organizational and administrative skills
• Customer service skills
• Detail orientation, analytical abilities, and sound judgement
• Highly proficient computer skills and ability to quickly learn a new program such as Survey Monkey Apply
• Excellent interpersonal, collaboration, and communication skills
• Proficiency in Microsoft Office

Nice to have:

• Undergraduate degree in a field related to one or more of our funding priorities
• Experience in grantmaking or fundraising
• Experience in impact measurement and evaluation
• Experience in event planning and coordination
• Experience working in a role related to one or more of our funding priorities
• Proficiency in Survey Monkey Apply or other grant management software
• Proficiency in Monday.com or other project management software
• Proficiency in WordPress

How to Apply

Candidates are welcome to apply

Candidates are welcome to apply through this Indeed posting by March 3, 2025.

We sincerely appreciate all applications, but due to volume cannot respond to all applications. Qualified applicants will be contacted directly by the Talent Acquisition Team.

The Peter Gilgan Foundation is committed to providing accommodation for people with disabilities. If you require accommodation through any aspects of the selection process, please notify us on your application and we will work with you to meet your needs. The Peter Gilgan Foundation is committed to creating a diverse, equitable, and inclusive work environment. We live that commitment by being open and accessible to all, by valuing and respecting every individual, and by equally supporting every employee. We invite and encourage applications from individuals with diverse lived experiences who may contribute to the further diversification of the Foundation’s community.

Job Types: Full-time, Permanent

Pay: $55,000.00-$65,000.00 per year

Benefits:

• Dental care
• Extended health care
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: Hybrid remote in Toronto, ON

Application deadline: 2025-03-03