Program Development Advisor

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world’s largest international humanitarian non-governmental organizations (INGO), at work in more than 50 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you’re a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

Note: This position is short-term assignment ( available for 5 months only) The salary range applies for New York Location.

The Purpose of the Role

The Program Development Advisor (PDA), Latin America will support country programs to pursue funding opportunities in line with IRC’s Business Development Strategy. Support will include all phases of the business development process, from opportunity identification to contract signature, including pre-positioning, partnerships building, proposal development, and due diligence phases. The successful candidate will have a strong track record of working on new funding opportunities in humanitarian and international development with a range of multilateral and bilateral donors (USAID, US Department of State, FCDO, EU and DG ECHO, GFFO, BMZ, Sida, SDC, World Bank, etc.), as well as experience collaborating with local partner organisations.

The PDA will support business development for institutional donors in the IRC’s Latin America region, which comprises programs in Colombia, Ecuador, El Salvador, Honduras, Guatemala, Mexico, Peru and Venezuela. Candidates who are from these countries and/or have significant experience in the region are strongly encouraged to apply.

Scope and Authority

This position does not have any line management responsibilities.

Key Working Relationships

Reports to Head of Business Development, Latin America. Works closely with all Regional Program and Award Support team members, the Regional Business Development Advisor (Capture and Engagement), Business Development (Specialist Team) and across all other teams within Awards Management Unit, Crisis Response Recovery and Development Department, Global Partnerships and Philanthropy, Global Supply Chain, Finance, Office of General Counsel, Technical Excellence, and other key departments within IRC. Donor and partner point of contact as applicable per region.

KEY ACCOUNTABLITIES

Planning and Strategic Leadership (15%)

• Collaborate with country teams to proactively identify and address their priorities and support needs in BD

• Collaborate with other AMU pillars to gather donor intel through desk research to identify funding leads and analyze resource mobilization trends in the region.

• Support country offices with Donor engagement and intel sharing for positioning; prepare for and participate in Donor calls as needed.

• Collaborate with country offices to successfully position for new funding opportunities by leading or assisting in the identification, tracking, and updating of new business opportunities across a variety of technical sectors and donors.

• Lead or support pre-positioning for specific opportunities, including facilitating technical brainstorming, partner and competitor landscape analysis and win theme sessions with technical and country staff

• Support country offices in setting up annual regional metrics and analyzing the Quarterly Strategy Review for the regional leadership

End to End Program Development (60%)

• Support the full proposal lifecycle including sharing initial assessment of new opportunities, supporting Go/No Go processes, preparing, and sharing templates & timelines, ensuring adherence to deadlines, supporting recruitment, assisting in reviewing budgets, ensuring document completion, organizing meetings, and compiling notes, and drafting and proofreading proposal sections.

• Facilitate the identification of consultants, partners and other proposal development support as needed in collaboration with the country team.

• Collaborate with technical units, country offices, and other colleagues to support conceptualization of winning proposal and bid designs for new project activities and/or amendments to current projects.

• Provide quality assurance and quality compliance support on proposals. Ensure responsiveness to and compliance with solicitation documents and with IRC’s requirements.

• Support coordination, communication, and inputs from consortium partners in accordance with donor and IRC processes.

• Coordinate and support regional reviews and approvals of proposal packages depending on country and regional needs.

• Review agreements to ensure accurateness and highlight key compliance requirements, in coordination with post-award, compliance and country grants teams and support in award negotiation as required.

• Maintain complete and accurate electronic files, including final submission packages and internal trackers.

• Deploy to country offices to lead on proposal development as needed

Donor and Partner Engagement (10%)

• In line with IRC’s Partnership Ambition, and in collaboration with regional Partnerships teams, contribute to increasing the volume and equity of IRC’s work with local and regional partners (with a focus on women-led national organizations) by coordinating support to country offices in identifying partnership opportunities, identifying strong partners, and finalizing teaming arrangements.

• Coordinate regional and country-level inputs to donor meetings, conferences and communications as needed.

• Represent IRC externally to donors, peers, and partners.

Capacity Building and Training: (10%)

• Contribute to developing, updating, and delivering business development related training for the region.

• Facilitate internal post-submission debrief sessions, (I.e., After Action Reviews) with country teams, technical units, regional team, and other relevant stakeholders to collect lessons learned.

• Collaborate with SPDAs and other stakeholders to ensure internal knowledge management, share lessons learned and ensure they are incorporated into future proposals

• Support in recruiting, onboarding, and training of new grants and partnerships team members.

Other Responsibilities (5%)

• Contribute to AMU and regional strategic priorities and initiatives.

• Support with translation to regional or donor languages when necessary

• Participate in special projects as needed and other tasks as assigned.

PERSON SPECIFICATION

Essential

Skills, Knowledge, and Qualifications:

• Experience in developing and supporting humanitarian and development proposals for NGOs

• Experience with strategies and proposal processes of key government/statutory donors – US, UK, EU, German, Scandinavian, etc.

• Experience in collaborating with and supporting national and community-based partners

• Experience in proposal budgeting

• Excellent communication and interpersonal skills, including the ability to effectively collaborate across a variety of relationships in a multicultural environment

• Demonstrated ability to collaborate equally effectively with colleagues in remote and diverse teams, including as team leader for proposals

• Clear, compelling writing skills

• Ability to multi-task and prioritize effectively

• Ability to travel internationally (approximately 20% of time)

• Fluency in English and Spanish.

Compensation:

Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

US Benefits:

The IRC offers a comprehensive and highly competitive set of benefits. All US employees are eligible for sick time, a 403b retirement savings plans: up to 4.5% immediately vested matching contribution, plus an 3-7% additional IRC contribution, and an Employee Assistance Program which is available to our staff and their families to support in times of crisis and mental health struggles.

In addition, full-time employees are eligible for 10 US paid holidays, 20-25 paid time off days, disability & life insurance, medical, dental, and vision insurance (employee contribution starting at $135, $7, and $5 per month respectively) and FSA for healthcare, childcare, and commuter costs. Part-time employees are eligible for a proportionate amount of paid time off. These additional benefits apply to employees who work at least 6 months within a 12 month time period.

Standard of Professional Conduct: The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.

Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.