Program Management Officer

tendersglobal.net

Job Description

The position will be preferably based in Montpellier (France) or alternatively in Rome (Italy). Home-based work within the European Union can be discussed and agreed upon with the hiring manager. The selected candidate will report to the Research Director, Digital Inclusion Lever (primary supervisor) and to the Head of the Office for Program Delivery (OPD) as secondary supervisor The Officer (Part-Time, 50%) will be responsible for providing efficient and coherent program management across the Lever and at Regional Level, playing a key role in facilitating the coordination between Research and Non-Research Administrative Support Units involved in the Project Lifecycle

The Officer’s responsibilities are at programmatic and oversight level and include:

  • Monitoring of staff financial coverage and support with staff management and compensation actions.
  • Programmatic support to Lever research agendas/workplans at global and regional levels.
  • Support to cross lever and cross department (non-research units) collaboration.
Responsibilities:
  • Coordinate Lever 5 staff management activities (e.g. coordination with scientists, HR, and Finance teams to analyze and advise Lever 5 Director and Supervisors)
Cooperate with the Finance team to:
  • Inform and support personnel cost allocation monitoring.
  • Request personnel budget shifts within a project or Lever 5’s portfolio as needed.
  • Ensure timely upload and reflection of internal budget shifts, proposal budgets, and that donor budget variations are duly uploaded & reflected on the monitoring reports of PowerBI, and in the Alliance ERP by the finance team.
  • Verify budget availability for compensation measures and new hires, initiating necessary budget shifts when needed.
  • Contribute to the pre-award stage of the project lifecycle by:
  • Monitoring Lever’s pipeline and collaborating with Finance and Partnership teams/Resource Mobilization
  • Liaising with Lever 5 scientists for support and access to key contacts in liaison with Partnership/Resource Mobilization team
  • Contribute to business processes optimization across units (HR, Finance, Partnership).
  • Act as focal point for Lever 5 regarding the Alliance policies & processes.
  • Coordinate and/or supervise administrative assistants and/or analysts affiliated with the Lever.
  • Participate in data curation by notifying business owners of mistakes, technical glitches or incorrect information found in Agresso (Alliance ERP)
  • Perform ad hoc duties assigned by the Research Director of Digital Inclusion and/or the Head of OPD for operational efficiency to increase operational efficiency.
Requirements:
  • Bachelor’s degree supplemented by a master’s degree in business administration, finance, economics, management, or other relevant disciplines, is required.
  • Relevant previous professional experience (minimum 5 years desirable) in project management, including financial planning and monitoring, preferably in an international organization.
  • Substantive experience with implementing and/or supporting complex and high-profile programs. Management experience will be considered an asset.
  • Proficiency in Microsoft Office package (Word, Excel, PowerPoint, Teams, and Outlook)
  • Advanced command of the English language, both written and spoken.
  • Intermediate command of French and Spanish languages, both written and spoken, is an asset.
  • Excellent organizational skills including the ability to manage multiple priorities, meet deadlines while still maintaining attention to detail and accuracy, and problem solving effectively.
  • Strong interpersonal, communications, and teamwork skills; and proven ability to establish and maintain effective working relationships internally and with external stakeholders in a multi-cultural and multi-disciplinary environment.
  • Strong client orientation and service approach.

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10 months ago

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