Program Management Officer

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Description

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• Monitoring of staff financial coverage and support with staff management and compensation actions.
• Programmatic support to Lever research agendas/workplans at global and regional levels.
• Support to cross lever and cross department (non-research units) collaboration.

• Coordinate Lever 5 staff management activities (e.g. coordination with scientists, HR, and Finance teams to analyze and advise Lever 5 Director and Supervisors)

• Inform and support personnel cost allocation monitoring.
• Request personnel budget shifts within a project or Lever 5’s portfolio as needed.
• Ensure timely upload and reflection of internal budget shifts, proposal budgets, and that donor budget variations are duly uploaded & reflected on the monitoring reports of PowerBI, and in the Alliance ERP by the finance team.
• Verify budget availability for compensation measures and new hires, initiating necessary budget shifts when needed.
• Contribute to the pre-award stage of the project lifecycle by:
• Monitoring Lever’s pipeline and collaborating with Finance and Partnership teams/Resource Mobilization
• Liaising with Lever 5 scientists for support and access to key contacts in liaison with Partnership/Resource Mobilization team
• Contribute to business processes optimization across units (HR, Finance, Partnership).
• Act as focal point for Lever 5 regarding the Alliance policies & processes.
• Coordinate and/or supervise administrative assistants and/or analysts affiliated with the Lever.
• Participate in data curation by notifying business owners of mistakes, technical glitches or incorrect information found in Agresso (Alliance ERP)
• Perform ad hoc duties assigned by the Research Director of Digital Inclusion and/or the Head of OPD for operational efficiency to increase operational efficiency.

• Bachelor’s degree supplemented by a master’s degree in business administration, finance, economics, management, or other relevant disciplines, is required.
• Relevant previous professional experience (minimum 5 years desirable) in project management, including financial planning and monitoring, preferably in an international organization.
• Substantive experience with implementing and/or supporting complex and high-profile programs. Management experience will be considered an asset.
• Proficiency in Microsoft Office package (Word, Excel, PowerPoint, Teams, and Outlook)
• Advanced command of the English language, both written and spoken.
• Intermediate command of French and Spanish languages, both written and spoken, is an asset.
• Excellent organizational skills including the ability to manage multiple priorities, meet deadlines while still maintaining attention to detail and accuracy, and problem solving effectively.
• Strong interpersonal, communications, and teamwork skills; and proven ability to establish and maintain effective working relationships internally and with external stakeholders in a multi-cultural and multi-disciplinary environment.
• Strong client orientation and service approach.

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