Program Manager

12-Mar-2024

Faculty of Arts and Sciences

65243BR

Job Summary

The Arts & Humanities Administrative Services Group provides support to departments and centers in the Arts & Humanities Division.  This position is responsible for oversight and management of 1 of 2 teams of staff who will increasingly take on centralized financial administrative processing for the A&H units, provides interim coverage as needed during long term absences or vacancies of department administrators. This position performs day-to-day financial and departmental administration and human resources transactions, including preparing, verifying, and monitoring budgets, financial analysis, forecasting, and application of financial policies. 

Position Description

Financial Administrator. Serves as full-time financial manager with responsibility for accounts and funds across the division. Processes and approve financial transactions; reconciles accounts and balances funds at year-end. Develops and submits budgets for events to comply with FAS policy. Provides faculty with fund account balances and track spending.  Approves and processes high volume of P-Card transactions and Concur expenses.

Oversees HR functions for 4 non-exempt, HUCTW staff, including employee relations, recruitment, hiring, performance management, compensation, training and development and staff relations. Reorganize and train current staff to absorb financial and curricular administrative work from the A&H departments and units. In conjunction with the Director for Financial Administration and Operations, develops and implements procedures for work assignments and workflow to better support the needs of faculty and staff across the division. Manages daily performance of AHAS staff in their onsite and offsite responsibilities to ensure smooth completion or ongoing work and projects and additional assignments.

In conjunction with the Director for Financial Administration and Operations, develop and administer an ongoing onboarding program for new department administrators, and other key administrative staff. Implements and guides performance for new personnel to the division.

Basic Qualifications

Bachelors degree or equivalent experience. 5-7 years of progressively responsible administrative management experience, including staff supervision and financial management in an academic setting.

Additional Qualifications and Skills

Strong interpersonal and communication skills essential, including the ability to deal diplomatically with a wide range of people.  Strong leadership, negotiation, consensus building skills. Demonstrated experience with a service-oriented unit, and experience with financial systems and data query tools. 

Additional Information

This is a hybrid position with 2-3 days on campus per week. May be subject to change based on the needs of the community.

We regret that we will not be able to provide visa sponsorship for this position.

All formal written offers will be made by FAS Human Resources.

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits

We invite you to visit Harvard’s Total Rewards website (https://hr.harvard.edu/totalrewards ) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration

Department Office Location

USA – MA – Cambridge

Job Code

359057 Admin Dept/Program Admin

Work Format

Hybrid (partially on-site, partially remote)

Sub-Unit

Arts and Humanities

Department

Arts and Humanities Administrative Services (AHAS)

Union

00 – Non Union, Exempt or Temporary

Pre-Employment Screening

Education, Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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