Program Manager II, ADAPT, FSM

Job Title: Program Manager II, ADAPT, FSM

Reports to: Program Manager- Program Quality, Pacific Islands

Department: Country Programming

Salary Grade: 10

Location: Chuuk, FSM

Post Accompaniment Status: Post level 4 -Spouse or adult dependent only

THIS POSITION IS BASED IN CHUUK, FSM

About CRS:

Catholic Relief Services (CRS) is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.

Background:

CRS has been operating in Pacific Islands since 2017, implementing programing in Disaster Risk Reduction, Resilient Agriculture, WASH, Microfinance, Disaster Response and COVID programming. CRS has offices in Yap, Chuuk, and Pohnpei States and has established a reputation with key government stakeholders, partners and donors for being a reliable partner for immediate response and recovery support in times of urgent need (such as Typhoon Wutip and 2019 dengue outbreak in FSM and COVID-19 response in FSM, RMI, Fiji, Tonga, and Samoa) as well as building community resilience to future disasters through Disaster Risk Reduction programs. CRS recognizes that disasters and community needs are increasingly related to climate change, which affect the food security, water security, and economic livelihoods of communities in FSM and across the Pacific Islands. CRS is committed to remaining a reliable rapid responder in times of need and will continue to engage and strengthen the capacity of local actors and key government stakeholders. CRS’ main donor in FSM and Pacific Islands is USAID/BHA.

Job Summary:

CRS is seeking a Program Manager for USAID/BHA funded Disaster Risk Reduction project in Yap and Chuuk States in the Federated States of Micronesia. You will manage and provide technical oversight of the implementation of the large and complex Addressing Disaster-Risk, Achieving Preparedness Together (ADAPT) project, ensuring effective systems and processes are in place that support high-quality programming advancing CRS work in serving the poor and vulnerable. You will also manage the Chuuk State office and ensure smooth operation of day-to-day office works. Your management skills and knowledge will ensure that the ADAPT project delivers high-quality programming and continuously works towards improving the impact of CRS’ Disaster Risk Reduction / Climate Change Adaptation and Emergency Response programming.

Roles and Key Responsibilities:

• Provide management, guidance, and technical oversight of the ADAPT project and its Disaster Risk Reduction, WASH, Microfinance and Agriculture components throughout the project cycle to ensure project design, start-up, implementation and close-out are in line with CRS quality principles and standards, donor guidelines, and industry best practices, contributing to overall quality impact of CP’s Disaster Risk Reduction and Emergency Response programming.
• Effectively manage and supervise staff across in FSM. Manage team dynamics and staff well-being. Provide coaching, strategically tailor individual development plans, and complete performance management for direct reports.
• Provide support for other active projects in FSM, particularly operational and programmatic support for SOAR.
• Lead project activities in Republic of the Marshall Islands (RMI) which will be implemented through local partners.
• Support the implementation of the ADAPT project MEAL system, providing guidance to MEAL and program staff to ensure alignment with CRS MPPs.
• Lead the development of program learning – identify opportunities for learning and publications in the area of Disaster Risk Reduction, Emergency Response, WASH, Microfinance and Agriculture. Facilitate the dissemination of promising practices and lessons learned to contribute to the agency knowledge management agenda. Ensure integration of innovations and best practices.
• Contribute to the proactive pursuit of opportunities for new funding to ensure growth of the CP portfolio in line with agency, regional, and CP Disaster Risk Reduction and Climate Change Adaptation strategic priorities. Serve as the technical lead and technical writer to ensure quality proposals in Disaster Risk Reduction/ Climate Change Adaptation and Emergency Response per agency and donor standards. Contribute to budgeting and staffing plans and activities for proposals.
• Oversee technical assistance and capacity strengthening activities in for staff and partner organizations to enhance program quality and impact.
• Oversee the identification, assessment and strengthening of partnerships and the appropriate application of partnership concepts, tools and approaches.
• Represent CRS in different networks and forums. Proactively identify and share humanitarian needs, gaps, opportunities, and challenges to inform program strategies. Foster strong relationships with government offices to ensure activities are sustainable and contribute to long-term impact. of the project activities.
• Lead ADAPT project reporting activities and manage donor relationships when appropriate.
• Ensure timely and appropriate project expenditures in line with financial plans and efficient use and stewardship of project material sources.
• Oversee CRS’s Chuuk State office and provide support and capacity building to operations staff to oversee upkeep and maintenance of office and CRS inventory.
• Ensure appropriate and on time procurement following CRS policy and procedures and provide hands on support to staff to process documentation for on time payment to vendor.
• Collaborate with CRS staff across all three FSM offices and finance team to ensure timely payment to vendors.

Required Languages – English

Travel – Must be willing and able to travel up to 30%.

Supervisory Responsibilities: Program Manager I-Chuuk, Project Officer-Pohnpei, Operations Assistant-Chuuk

Key Working Relationships:

• Internal: Country Manager, Program Manager II – Program Quality, Program Manager Yap, MEAL Officer, Field Officer Yap, Operations and Finance Team, Regional Technical Advisors
• External: FSM Department of Environment, Climate Change, and Emergency Management, Chuuk State Government, Chuuk Disaster and Emergency Operations Center, Department of Agriculture, EPA, Micronesia Red Cross Society, community leadership, traditional leadership, INGOs and donor reps.

Knowledge, Skills and Abilities:

• Strong analytical and problem-solving skills, with ability to make sound judgment and decisions and offer innovative solutions
• Strong relations management abilities. Ability to relate to people at all levels internally and externally. Strategic in how you approach each relationship
• Good presentation and facilitation skills
• Proactive, resourceful, solutions-oriented and results-oriented
• Strong writing skills
• MEAL skills and experience

Preferred Qualifications:

• Good experience in project grants management, including project design, preferably for grants from multiple public donors, including USAID.
• Demonstrated ability to write high quality technical proposals.
• Experience engaging with partner organizations
• Staff management experience and abilities that are conducive to a learning environment.
• Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint), Web Conferencing Applications, information management systems.

Basic Qualifications:

• Master’s Degree in International Development, International Relations or in the field of Disaster Risk Reduction/ Climate Change Adaptation, Emergency Response or equivalent. Additional experience may substitute for some education.
• Minimum of 5 years’ experience in relevant field-based project management experience required, with preferably at least 2-3 years working in the area of Disaster Risk Reduction, Climate Change Adaptation or Emergency Response.
• Experience in managing moderately complex projects preferably with an international NGO.

Agency REDI Competencies (for all CRS Staff):

Agency competencies clarify expected behaviors and attitudes for all staff. When demonstrated, they create an engaging workplace, help staff achieve their best, and help CRS achieve agency goals. These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Personal Accountability – Consistently takes responsibility for one’s own actions.
• Acts with Integrity – Consistently models values aligned with CRS Guiding Principles and mission. Is considered honest.
• Builds and Maintains Trust – Shows consistency between words and actions.
• Collaborates with Others – Works effectively in intercultural and diverse teams.
• Open to Learn – Seeks out experiences that may change perspective or provide an opportunity to learn new things.

Agency Leadership Competencies:

• Lead Change – Continually looks for ways to improve the agency through a culture of agility, openness, and innovation.
• Develops and Recognizes Others – Builds the capacity of staff to reach their full potential and enhance team and agency performance.
• Strategic Mindset – Understands role in translating, communicating, and implementing agency strategy and team priorities.

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need.

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

Note: All positions requiring residence or frequent travel outside their home country must undergo and clear a pre-employment medical examination.

CRS’ talent acquisition procedures reflect our commitment to safeguarding the rights and dignity of all people – especially children and vulnerable adults – to live free from abuse and harm.

CRS welcomes candidates from the countries and regions in which we work. In the event the successful candidate is an expatriate or global telecommuter, the anticipated duration of the assignment is informed by a term limit, based on the type and level of the job and the needs of the agency.

CRS is an Equal Opportunity Employer