Program Support Specialist/Technical Writer – Pohakuloa Training Area, Hawaii

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• Technical writing and editing: Developing briefs, other written materials and assembling reports consisting of natural resources/biological topics, in collaboration with other project staff to support technical reporting, planning and outreach needs; developing/maintaining basic templates in MSWord; creating and managing graphics; assembling and formatting reports; and reviewing and editing documents. The specialist collaborates with other staff and government points of contact on concepts and themes, intents and purposes, outlines, drafts, and revisions of technical writing projects. Editing includes reviewing documents to ensure they are well organized, concise, clear, logical, and follow rules of grammar and punctuation. This could include any level of editing, from minor copyediting to significant revisions. It also requires using MS Word features such as styles and headings, sections, tables of contents, headers/footers, and other advanced Word functions to ensure that documents have consistent formatting, are stable and visually appealing.
• Administrative support: These tasks include assistance to the Senior Program Manager and other CSU staff. Tasks include project facilitation and coordination, primarily through scheduling and communication with other staff; supporting public outreach needs including developing materials (e.g., posters, displays, brochures, articles for print and digital publication), planning and coordinating events at PTA or at other locations; coordinating some office logistics, scheduling and other needs related to staff and visitors; tracking employee training, certifications, and access passes; tracking project equipment; assisting with some human resources actions to include employee onboarding/orientation, tracking required training, facilitating access passes, maintaining administrative files, and serving as a liaison to human resources personnel at CSU.

The Specialist is supervised by the Senior Program Manager. Position is contingent upon funding for continued CSU support for natural resource management on PTA. Relocation expenses may be available; conditions apply.
Work location is dependent on the needs of the partner/project/role. In some instances, positions may require staff to be fully in-person. In other instances, hybrid or remote arrangements may be possible.

• BS/BA in natural science field, journalism, English, administration, or other related field and at least 2 years of experience with technical writing (technical documents, reports, scientific protocols, articles, and briefings) OR Master’s degree in a natural science, English, administration, or related field and at least 1 year of experience with technical writing (technical documents, reports, scientific protocols, articles, and briefings).
• Demonstrated writing editing skills.
• Advanced skills and knowledge of Microsoft Word (e.g., templates, headings, styles, advanced formatting, etc.).
• Proficient with Windows-based computers and MS Office Suite software for data management, record keeping, information retrieval, and report generation.
• Experience in project management or coordination, administrative support, or similar capacity.
• Must have a valid driver’s license or the ability to obtain a driver’s license by the employment start date.
• The successful candidate must be legally authorized to work in the U.S. by proposed start date; CEMML will not provide visa sponsorship for this position.

• Formal training / certification and/or demonstrated skills in project management, technical writing/editing, or human resources management.
• Experience onboarding employees.
• Demonstrated experience planning and executing community outreach and public education events and supporting materials such as PowerPoint presentations, briefings and articles.
• Demonstrated ability to edit and manage professional-quality technical reports.
• Experience developing risk assessments and safety plans.
• Experience with organizing and archiving printed documents and electronic files/file systems, including versioning of shared or edited documents.

• Work with project managers with respect to project coordination, scheduling and timelines, development of project management documents (e.g., project management plans and project charters).
• Schedule project meetings and organize documents.
• Work with programs to improve existing processes.

• Technical writing for a variety of projects and audiences including technical reports, public outreach materials such as brochures, posters, stories, and posts for social media.
• Editing includes reviewing documents to ensure they are well organized, concise, clear, logical, and follow rules of grammar and punctuation.
• This could include any level of editing, from minor copyediting to significant revisions.
• It also requires using MS Word features such as styles and headings, sections, tables of contents, headers/footers, and other advanced Word functions to ensure that documents have consistent formatting, are stable and visually appealing.

• Coordinate on-site human resources actions to include in-/out- employee processing, tracking required training, maintaining files, and serving as a liaison to HR personnel at CSU.
• Develop and update risk assessments and safety plans.
• Physical and electronic document and file management.
• Participate in community outreach program development and implementation.
• Route reports and publications for review and approval.
• Coordinate installation access for staff, partners, and visitors.
• Track project equipment.
• Coordinates logistics for partners conducting research at PTA.
• Plan events, agendas and schedules as needed.

• Supervise Operations Officer.
• Provide performance planning, regular feedback, and annual evaluations.
• Oversee task performance to ensure quarterly and annual goals for the Program and for the employee are accomplished.
• Support searches and hiring actions as needed.

CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.