Program Support Specialist-West Region

Pheasants Forever AND Quail Forever

The Habitat Organization

JOB VACANCY ANNOUNCEMENT

 Program Support Specialist

Location: West Region

Anticipated Start Date: September/October 2024

Overview: This position will support Pheasants Forever’s West Region for field operations.

This position will provide a unique opportunity to join an effective team working with innovative approaches and partnerships to benefit the wildlife resources.  This position is full-time, with benefits in a home office environment.  With demonstrated administrative skills and results, the position will have the opportunity to take on a wide array of responsibilities and duties. This position will report to the regional director.

Duties:

• Work with the Pheasants Forever field staff, Regional Director, State Coordinators, and Regional Representatives to manage and administer state programs and partnership agreements, landowner contracts, make payments, track partnership program activities and provide financial summaries.
• Administer and oversee database tracking mission delivery accomplishments which include acres treated, landowner contracts, outreach activities, and several other mission delivery accomplishments completed through our biologist program and our chapter activity.
• Administer or assist other regional staff contractor information for regionwide projects including RFP proposals, bid summaries, payment information, insurance expiration dates, federal payment eligibility, and signed task orders.
• Assist with new grant writing and editing needs, prepare and write quarterly and annual grant reports, and provide supporting documentation as requested.
• Work with team members to develop and track Pheasants Forever and Quail Forever chapter activities, learn to hunt events, and other outreach events.
• Work with vendors to collect payment information and invoices to process payments including W9s and ACH forms.
• Develop and maintain relationships with partners, state agencies and grantor entities and provide progress reports and program accomplishments to stakeholders.
• Serve as an administrative point of contact for state, federal, and local partnering agencies for over 40 financial agreements.
• Assist in development of educational and promotional materials, social media and website updates including article writing for a monthly newsletter.
• Assist or lead planning efforts of staff trainings, state meetings and other events of importance to partners, chapters and resource professionals.
• Serve as a collaborative member on the regional leadership team.
• Limited travel will be required for meetings and trainings.

Required Knowledge, Skills, and Abilities:

• Demonstrated ability to be detail oriented and organized.
• Demonstrated ability to produce accurate reports and summaries with financial accounting experience preferred.
• Familiarity with Microsoft software packages including Word and Excel. CRM experience is beneficial.
• Ability to create and manage a variety of databases and shared drives.
• Ability to work both independently and in a team approach to accomplish desired goals and outcomes.
• Must be team oriented.
• Must be a self-starter and problem solver.
• Must be a good communicator by email, text, and phone conversations with contractors, landowners and partners.
• Ability to work out of a home office. General office equipment required for the position is supplied.
• Typing skills of 45 wpm or more.

Salary Range: Starting at $43,888

• Health, vision, dental and more insurance coverage plans available.
• 401(k) Retirement plan with an employer match of up to 5%.
• Student Loan Assistance program of up to $200/month for eligible employees.
• Paid Time Off accrued at 15 days (120 hours) per year for new employees (increasing after 3 years).
• Bereavement/Family/Sick Leave of 6 days (48 hours) per year.
• 13 paid holidays.                                           

Pheasants Forever & Quail Forever are an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, status as a qualified individual with disability, or any other category that may be protected by law.