Programme & Administrative Officer – P2

IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings. 

OBJECTIVES OF THE PROGRAMME 

The objectives of the Asia Pacific Centre for Environment and Health in the Western Pacific (ACE) are to: (1) generate scientific information, monitor  trends and analyse evidence for advocacy, programmes, policies and action on health, environment and climate change; (2) assist Member States in developing policies to protect and promote health and well-being by adapting global norms and standards, building capacity and providing technical assistance; and (3) engage with different sectors, relevant international agencies and donors, and stakeholders to accelerate policy and action on climate and health in the Western Pacific Region and beyond.

 

DESCRIPTION OF DUTIES

Under the immediate supervision of the Head of Office, ACE, the incumbent is responsible for the following functions:

• Provide information to the Head of Office and other staff at ACE on all aspects of country office operations, interpreting policies, systems, and procedures.
• Supervise administrative staff and deliver the full range of services in budget and finance, human resources, procurement, information communication technologies, security and staff safety, and general administration, in compliance with organizational policies, regulations, and procedures.
• Provide appropriate solutions grounded in policy compliance and geared towards responsiveness to business needs.
• Assist in reviewing, coordinating, and assessing the biennial work plans of ACE including human resources plans.
• Provide analytical inputs for financial and monitoring of implementation of programmes recommending ways to accelerate implementation.
• Provide advice on financial policies and procedures applicable to the office in conformity with WHO established procedures

 

REQUIRED QUALIFICATIONS

Education

Essential: Bachelor’s degree (or higher) in finance, management, accountancy, economics, business administration, international development or a relevant health-related field.
Desirable: Training in public health planning, health policy or health programmes management.

WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World  Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United  Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/ . 

Experience

Essential: A minimum of two years of relevant work experience in providing administrative and managerial service in an international context, in compliance with related rules and procedures.
Desirable: Previous work experience in WHO or other United Nations agencies. 

Skills

• Experience with administrative, financial, and management principles, procedures, and policies of large public-sector organizations.
• Knowledge of the principles and practices of administration, programme and project management. 
• Knowledge of quality assurance and compliance monitoring. 
• Skills in implementing financial budgetary principles. 
• Ability to analyse financial and administrative data. 
• Ability to engage with government, UN agencies and other development partners. 
• Ability to maintain excellent interpersonal working relations. 
• Ability to work with competing priorities under pressure.
• Ability to work harmoniously as a member of a team, adapt to diverse educational and cultural backgrounds and maintain a high standard of personal conduct.

WHO Competencies  Enhanced WHO Global Competency Model: who-enhanced-competence.pdf

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Producing results
• Creating an empowering and motivating environment
• Knowing and and Managing Yourself

Use of Language Skills

Essential: Expert knowledge of English.

 

REMUNERATION

WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 50,377 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 2594 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

 

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level
• Only candidates under serious consideration will be contacted.
• A written test may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• Staff members in other duty stations are encouraged to apply.
• For information on WHO’s operations please visit: http://www.who.int.
• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion)are strongly encouraged to apply for WHO jobs.
• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int
• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• Mobility is a condition of international professional employment with WHO and an underlying premise of the international civil service. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• *For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220.
• In case the website does not display properly, please retry by: (i) checking that you have the latest version of the browser installed (Chrome, Edge or Firefox); (ii) clearing your browser history and opening the site in a new browser (not a new tab within the same browser); or (iii) retry accessing the website using Mozilla Firefox browser or using another device. Click the link for detailed guidance on completing job applications: Instructions for candidates
• Interested candidates are strongly encouraged to apply on-line. For assessment of your application, please ensure that –  your profile on Stellis is properly completed and updated;
  – all required details regarding your qualifications, education and training are provided;
  – all experience records are entered with elaboration on tasks performed at the time.
  – Kindly note that CV/PHFs inserted via LinkedIn are not accessible.

 

How cinfo Can Support You in the Application Process for This Position

• Application and Interview Preparation: Whether you’re preparing your application documents or getting ready for an interview, you can book a Job Application Support session to receive tailored guidance.
• For Swiss nationals invited to the first round of the selection process (e.g., written test, interview, assessment center): Notify us at recruitment@cinfo.ch, and we will inform our HR partners in the respective organization and the Swiss Government to help increase your visibility.