UNDP multi-country office in Malaysia, Singapore and Brunei Darussalam provides technical assistance, policy and technical advisory services to the Governments of Malaysia, Singapore and Brunei Darussalam in their efforts towards achieving the Sustainable Development Goals (SDG); in partnership with development partners, financial institutions, private sector and civil society.

In Malaysia, UNDP’s programme priorities and partnerships are defined and operationalized through the Country Programme between Government of Malaysia and UNDP to support and contribute to the development priorities and results envisioned in the 5-year Malaysia Plan. Malaysia is currently implementing the 12th Malaysia Plan, which is anchored around three key themes namely resetting economy, strengthening security, wellbeing, and inclusivity; and advancing sustainability to achieve economic growth and transform Malaysia into a prosperous, inclusive and sustainable country.

The Inclusive and Development Growth Team within the Programme Unit of UNDP in Malaysia, Singapore and Brunei Darussalam is implementing a portfolio of multidimensional poverty, inequality and exclusion, social protection, urbanization, business digitalization, entrepreneur development and solutions related initiatives and projects with resources mobilized from donors, multilateral entities, financial institutions and private sector.

Specifically, the thematic area of sustainable economy management focuses on relevant policy and governance for inclusive, innovative and sustainable economy, green and digital economies including through expanding opportunities for youth, B40 households, micro entrepreneurs and workers in the informal sector. Details may be referred on UNDP website at http://www.my.undp.org/.

The position is under the direct supervision of the Head/Team Leader of Inclusive and Development Growth in UNDP Multi-Country Office (CO) in Malaysia, Singapore and Brunei Darussalam, the incumbent will be primarily responsible for programme/project management including development and execution of initiatives/projects related to sustainable economy management; and provision of policy/technical advisory services. The incumbent will also work closely with the CO Partnership team to mobilize resources for the successful implementation of Country Programme(s) and initiatives/projects.

He/she works in close collaboration with other Programme teams and Operations Unit to deliver on country programme results and successful Country Office’s performance with accountability and compliance with UNDP Programme and Operations Policies and Procedures.

The Programme Analyst will also manage and supervise project teams to ensure that project personnel, experts and service providers operate effectively and efficiently for the successful implementation and timely delivery of programme/project results.

Programme/Project Development and Management

Contribute to the development and effective management of Country Programme(s) and initiatives/projects in the area of inclusive and sustainable economy focusing on quality control from formulation to the implementation of Country Programme(s) and initiatives/projects.

• Contribute to the design and formulation of the Country Programme Document and Country Programme Action Plan within the thematic area of expertise including subsequent review and update where applicable.
• Design, develop and formulate initiatives/projects that are aligned with programme priorities in the Country Programme, strengthen existing partnerships and form new partnerships.
• Manage and implement initiatives/projects where UNDP is the main implementing/delivering partner.
• Provides thematic leadership, technical guidance, oversight and quality control of programme/project management cycle from annual work planning, budgeting to implementation, monitoring, evaluation and reporting to project teams/partners, ensuring that results are delivered in accordance with work plan, UNDP policies, rules and regulations, and donor’s requirements.
• Ensures effective application of results-based management tools, establishment of management targets and monitoring achievement of results, as part of quality assurance, CO performance, Results-Oriented Annual Reporting, and other forms of results-based reporting and/or dashboard, etc.
• Monitor and manage programme/project risks and apply adaptive management including corrective and adaptive measures in programme/project implementation.
• Conduct periodic programme monitoring visits and prepare programme monitoring visit reports as required.
• Draft terms of reference and specification for procurement of goods and/or services.
• Support audit and evaluation exercises and follow up on the implementation of management responses/actions to the audit and evaluation recommendations.

Policy & Technical Advisory Support

Ensure effective provision of policy and technical support services focusing on the achievement of Country Programme results.

• Conduct research and analysis of sustainable economy management related policies, legislation, institutions, strategies/action plans, practices and procedures to keep abreast of the environmental, social and economic trends, priorities and impacts in Malaysia, Singapore and Brunei Darussalam.
• Conduct background analysis and summary of policy and scientific research related to inclusive, innovative and sustainable economy.
• Provide technical support to the development and preparation of knowledge products on inclusive, innovative and sustainable economy, etc.
• Prepare thematic fact sheets/papers/reports/policy briefs, etc. to inform targets groups such as government, civil society, private sector, etc.
• Prepare substantive inputs including situation analysis on inclusive, innovative and sustainable economy in the country into the proposals and project documents for sustainable economy related and/or cross-cutting projects.

Resource Mobilization

Ensure resources are mobilized for effective programme/project development and management for the achievement of the Country Programme(s)’ results and to ensure financial sustainability of the Country Office.

• Establish and maintain close working relationships with stakeholders, advocate UNDP comparative advantages with corresponding programme, initiatives and projects; and ensure visibility.
• Assess programme interest and priorities of key donors and development partners, support to the development and/or update of CO Partnership and Resource Mobilization Strategy.
• Identify opportunities and areas for UNDP support, and mobilize resources from the Governments (national, sub-national and local), bilateral or multilateral donors, development partners, financial institutions and private sector.

Knowledge Building and Management

Ensure effective facilitation of knowledge building and management, guidance to all stakeholders on programme/project management, operational and technical matters focusing on the achievement of Country Programme(s) and Country Office’s performance.

• Document lessons learned and best practices in Country Programme/project development, management, implementation and/or oversight.
• Raise awareness of and train project teams and personnel on UNDP corporate strategic issues, plans and initiatives to maximize highest impact and performance effectiveness.
• Conduct regular exchange of information/experience with other programme teams and initiatives/projects to ensure synergies and integration; promote cross-portfolio and cross-programme learning and sharing.
• Access UNDP’s worldwide and regional knowledge, distil best practices and facilitate their dissemination within CO and to counterparts and partners.
• Access global best practices and share them with local and international stakeholders and ensure their incorporation into the thematic area of climate change and environmental management and project design process.
• Participate and contribute to communities of practice, codifying and sharing knowledge.
• Prepare communication and awareness materials, and knowledge products for policy advocacy, knowledge sharing and strategic partnership.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

• Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work.
• Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking.
• Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning.
• Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process.
• Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously.
• Engage and Partner:  LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships.
• Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making.

People Management competencies:

• UNDP People Management Competencies can be found in the dedicated site.

Cross-Functional & Technical competencies

Business Direction and Strategy

• System thinking: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.
• Strategic thinking: Ability to develop effective strategies and prioritized plans in line with UNDP´s objectives, based on the systemic analysis of challenges, potential risks and opportunities; linking the vision to reality on the ground, and creating tangible solutions; Ability to leverage learning from a variety of sources to anticipate and respond to future trends; to demonstrate foresight in order to model what future developments and possible ways forward look like for UNDP

Business Development

• Knowledge generation: Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need.

Business Management

• Results-based Management: Ability to manage programmes and projects with a focus on improved performance and demonstrable results.
• Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience; Ability to manage communications internally and externally, through media, social media and other appropriate channels
• Project management: Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals.

Partnership

• Strategic engagement: Ability to capture and sustain attention, interest and agreement of high-level, influential policy and decision makers and secure their buy-in of high-level vision and objectives.