Background
Under the overall guidance and supervision of the HFU Program Cycle Manager, the Programme Analyst provides substantial support and oversight to the overall project cycle management, administration and execution of varied and inter-related operational activities in one of the largest country-based pooled fund, with over US$100 million in funding per year over the last two years In this role, the incumbent will ensure high quality, accuracy and accountability of the work performed. The Programme Analyst promotes a client, quality and results-oriented approach. The Programme Analyst will also work in close collaboration with all members of the HFU, which hosts the Syria Cross-border Humanitarian Fund (SCHF), other staff in other OCHA Turkiye units and in other UN agencies staff to exchange information and ensure consistent and quality service delivery.
Please note that applicants applying for UNOCHA Local Fixed Term positions is applicable for Turkish and Syrian Citizen. For those who meet the recruitment qualifications in terms of education, experience, and language skills as advertised through the Job Description, should apply online and submit one application through a letter of interest accompanied by an informative but concise CV in English indicating the reference code of the post and UN Personal History Form (P11).
Only short-listed candidates will be contacted. Qualified female candidates are encouraged to apply. Visit www.unocha.org for additional information on UNOCHA.
Position Purpose
This position is located within the Humanitarian Financing Unit (HFU) for the United Nations Office for the Coordination of Humanitarian Affairs (OCHA) in Türkiye. The HFU currently oversees and manages the Syria Cross-border Humanitarian Fund (SCHF). The post is based in Gaziantep, with possible travel to field locations such as Antakya and Kilis. The incumbent reports to the HFU Program Cycle Manager and works closely with the various sections of the HFU, as well as the Coordination, and the Information Management Units of OCHA Türkiye.
Functions / Key Results Expected
Under the overall supervision of the OCHA Head of the Humanitarian Financing Unit and under the day-to-day guidance of the HFU Program Cycle Manager, the Programme Analyst is expected to perform the following tasks:
Ensure effective humanitarian programming cycle support to SCHF partners, focusing on the achievement of the following results:
- Provide substantial assistance throughout the humanitarian programming cycle and support to implementing partners in the management of grants under the Humanitarian Pooled Fund (HPF), including tracking project progress reporting, conducting project revisions and monitoring.
- Conduct programmatic spot-check of projects to monitor implementation of HPF-funded projects, ensuring that implementation is in line with the project proposal and the grant agreement.
- Lead the review of the project proposals submitted to the HPF and give guidance to implementing partners on the Grant Management System (GMS).
- Prepare the monitoring reports and ensure findings and results of monitoring visits are shared with appropriate stakeholders and partners in a timely manner; upload the report and recommendations/follow up action points on the appropriate GMS monitoring module.
- Set the reporting requirements of individual projects based on the HPF operational modalities and identify and set appropriate reporting timelines on GMS.
Ensure creation and maintenance of strategic partnerships with humanitarian partners, focusing on achievement of the following results:
- Support the establishment of new and strategic partnerships with humanitarian partners, to plan and implement effective programming as well as in the implementation of the HFU Partner Capacity Development Framework.
- Participate in the review of documents submitted under the eligibility process by organizations and drafting reports on the partner’s capacity, following up with the partner on additional documents or information required and responding to queries as necessary.
- Attend cluster and other humanitarian coordination fora as required to support awareness-raising and training on the HPF’s goals and objectives, grant management and eligibility procedures, monitoring and reporting, and Grants Management System (GMS).
- Conduct regular follow up with partners to ensure timely submission of narrative reports pertaining to HPF-funded projects and provides clear and consistent feedback to partners on implementation and progress.
Ensure effective coordination support to the relevant stakeholders, focusing on achievements of the following results:
- Support the HFU with the review and revision process of project proposals through consultation with cluster leads and other technical partners and advise partners on recommended revisions, and if needed, assist partners in revision drafting.
- Lead on the collection of information and preparation of information products on the HFU such as dashboards, newsletters and/or interim and annual reports by preparing and analyzing available project data as required.
- Support organization of the trainings / workshops / technical review and Advisory Board meetings by ensuring operational excellence in all HFU related events, including drafting minutes.
- Organize and lead the capacity building efforts for national NGOs, including organizing relevant trainings and information sessions.
- Provide support to the Fund Manager in the preparations of the Advisory Board meetings by ensuring operational excellence in all HFU related events, including drafting minutes.
- Support to the HFU and other team members on urgent tasks, as determined by the supervisor.
Assist OCHA Turkiye HFU in identifying significant humanitarian issues and developing suggestions and approaches to problem solving and help meet organizational objectives and provide sound analytical inputs and support to the coordination of humanitarian action.
Impact of Results:
The key results have an impact on the overall resource structure, efficiency, and effectiveness of the office and projects’ operations.
Competencies
Core Competencies
PROFESSIONALISM: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Able to perform analysis, modeling, and interpretation of data in support of decision-making.
PLANNING and ORGANIZING: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Required Skills and Experience
Education:
- Master’s degree or equivalent in social science, administration management, finance management or related studies. Bachelor`s degree with 2 additional years of relevant experience can be accepted in lieu of master’s degree
Experience:
Required:
- A minimum of two (2) years’ (with a Masters degree) or 4 years (with Bachelor degree) of relevant experience, at the national level in project cycle management is required.
- A minimum of one (2) years’ experience in pool fund mechanism is required.
- Former working experience on the Syria crisis and humanitarian assistance to Syria or work experience with a UN agency or I/NGO providing assistance to Syria is required.
- Proficiency in English (written and spoken) is required.
Desired
- Advance usage of Microsoft Office and proficiency in the use of web-based grants management system is desirable
- Experience working with humanitarian financing is desirable
- Knowledge and/or experience in Humanitarian Programme Cycle (HPC) programming and cluster experience is desirable
- Experience project design, management, implementation or monitoring and evaluation is desirable
- Experience with the United Nations is desirable
- Proficiency in Arabic is desirable
Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.
Disclaimer
Applicant information about OCHA rosters
Note: OCHA reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with OCHA at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
OCHA has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
OCHA is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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