Programme Assistant

Details

Mission and objectives

Update

Context

The Field Unit mobilizes, oversees, and facilitates the work of a growing number of national and international UN volunteers in Somalia in collaboration with host agencies, funds, programmes and the UN Agencies. The Programme Assistant will support the Field Unit in the daily UNV management including, outreach, volunteerism awareness activities, field visits, UNV recruitment process, support to Host Entities in terms of administration and HR management of UNVs.

Task description

Under the supervision of the UNV Programme Officer, the Programme Assistant will undertake the following tasks:
• Create UNV Description of Assignments in the Unified Volunteer Platform (UVP);
• Support the Field Unit in mobilization activities and the UNV recruitment process by ensuring volunteers have completed all required tasks related to the UNV onboarding and exit in the Unified Volunteering Platform (UVP)
• Prepare briefing packs and arrange orientation/security briefings for new UNVs
• Monitor and keep records of the contractual status in UVP and flag follow-up actions on assignment extensions, renewals, and replacements.
• Support the UNV Field Unit in conducting advocacy and outreach programmes on UNV to expand the national talent pool for both onsite and online volunteers by updating the national talent pool in coordination with Volunteer Services
Centre
• Assist in planning and coordinating UNV events such as UNV Townhalls, International Volunteer Day and volunteerism promotion activities.
• Liaise with UN Volunteers to contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases etc.
• Maintain inventories of all UNV-supplied, non-expendable equipment, and ensure records of all items purchased for UNV-executed projects are submitted to UNV headquarters.
• Maintain general office files and keep information and reference material in a manner that allows easy reference and retrieval;
• Perform other administrative duties as may be required.