Programme Assistant

OBJECTIVES OF THE PROGRAMME

L’equipe de pays est chargee de promouvoir la cooperation technique, de susciter l’interet et de coordonner l’aide au developpement sanitaire en se fondant sur les strategies mondiales et regionales, ainsi que sur les orientations de l’OMS. Cette equipe contribue egalement a la collecte, a l’analyse et a la diffusion des informations sanitaires.

DESCRIPTION OF DUTIES

1. Engager des projets de correspondance sur l’orientation des gestionnaires de programme ; mettre ces projets sous leur forme finale conformement au guide de redaction de l’OMS et du departement et verifier la qualite de la langue utilisee, le respect des regles de grammaire et l’exactitude des informations presentees avant de soumettre toute correspondance a l’approbation et a la signature de la hierarchie ;2. Organiser la preparation administrative des reunions internes et externes, y compris la preparation des plans d’affaires dans le GSM/Oracle, des lettres d’invitation, des estimations des couts et des demandes d’autorisation de voyage ; aider a la preparation des documents ; envoyer le materiel et assurer la liaison avec les participants et les autres personnes impliquees ;3. Analyser la correspondance et les demandes recues, mettre en evidence les documents entrants et joindre des informations generales et identifier les domaines necessitant une action de la part des responsables de programme, en attirant l’attention sur des questions importantes. Planifier les reunions des administrateurs de programme en fonction des calendriers et des besoins ; tenir les proces-verbaux des reunions et assurer le suivi des questions necessitant des mesures pour garantir une reponse rapide aux demandes de l’OMS ;4. Obtenir les documents d’information pour les reunions, seminaires, ateliers, etc. auxquels participent les gestionnaires de programme, verifier leur disponibilite et s’assurer qu’ils disposent des dossiers et documents d’information adequats ;5. Veiller a ce que les rapports et documents techniques soient conformes aux normes, aux regles, aux pratiques, aux procedures et aux normes redactionnelles de l’OMS et les corriger si cela s’avere necessaire avant de soumettre les documents a la signature du Representant de l’OMS ;6. Utiliser des outils de suivi appropries, surveiller et s’assurer que les delais et les echeances sont respectes, et que la correspondance et les demandes sont analysees et traitees dans les meilleurs delais ;7. Utiliser le GSM pour preparer les demandes d’autorisation de voyage pour les missions effectuees par les administrateurs de programme. Faire les reservations de vols et d’hotel, preparer les dossiers de voyage et traiter d’autres questions connexes, a la demande ;8. Assurer le suivi de tous les paiements dus aux fournisseurs 9. Assurer les analyses et ajustements budgetaires10. Controler la conformite des budgets relative aux requetes de financement venant des partenaires ; 11. Verifier toutes les transactions financieres, les rapports, DFC, DI, GLOA du bureau pays de l’OMS pour s’assurer de l’exactitude et la conformite avec les regles, reglements financiers, et les procedures operationnelles de l’organisation 12. Accomplir d’autres taches connexes selon les besoins ou les instructions, y compris l’appui administratif et le soutien au bureau du Representant de l’OMS.

REQUIRED QUALIFICATIONS

Education

Essential: un diplome de fin d’etudes secondaires suivi d’une formation en administration.
Desirable: Bac 2 en administration & gestion

Experience

Essential: au moins cinq annees d’experience acquise dans une institution publique ou privee de renom.
Desirable: une experience a des postes d’appui administratif au sein de l’OMS ou de toute autre institution des Nations Unies serait un atout. Une experience des systemes bases sur Oracle ou d’un autre systeme de type ERP est un atout.

Skills

Le ou la titulaire du poste fera preuve de maitrise professionnelle et actualisera ses connaissances de l’utilisation des technologies modernes de bureautique par des formations internes, de formations en cours d’emploi ou l’autoformation. Il ou elle doit se tenir au courant des changements des procedures et pratiques, des regles et reglements, et de structure organisationnelle au sein du bureau de pays, du groupe organique et de l’OMS dans son ensemble, afin de pouvoir les presenter et les expliquer a d’autres membres du personnel.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Ensuring the effective use of resources

Use of Language Skills

Essential: Expert knowledge of French.
Desirable: Intermediate knowledge of English.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at BIF 40,911,000 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test and/or an asynchronous video assessment may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.

• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• For information on WHO’s operations please visit: http://www.who.int.

• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

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