Programme Assistant

Details

Mission and objectives

UN Women is the United Nations entity dedicated to gender equality and the empowerment of women. A global champion for women and girls, UN Women was established to accelerate progress on meeting their needs worldwide.
UN Women supports UN Member States as they set global standards for achieving gender equality, and works with governments and civil society to design laws, policies, programmes and services needed to ensure that the standards are effectively implemented and truly benefit women and girls worldwide.

Context

UN Women, grounded in the vision of Gender Equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. UN Women Mozambique focuses its interventions on women’s economic empowerment, participation, and democratic governance, combating violence against women, among others. In this context, it puts a strong focus on young women’s economic empowerment as part of the strategy to promote sexual and reproductive health and rights. Additionally, it favours girls and young women in the development of high-profit initiatives and labour market opportunities at district and provincial levels.
Placing women’s rights at the centre of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.
In this regard, Mozambique Country Office is recruiting a UNV Project Field Coordinator and in alignment with delivering on its tripartite mandate and building synergies on other UN Women existing projects, to be based in Nampula. The UNV Project Field Coordinator for the Gender Equality and Women’s Empowerment will work “under the overall guidance and direction of the Head of Programmes/Programme Specialist. Furthermore, he/she will perform other tasks as delegated by the Country Representative and work closely with the relevant thematic leads and operations team members to ensure continuous technical direction and support to the implementation and monitoring of all ongoing Projects and interventions. S/he will coordinate all CO interventions in all areas as well relationships with UN Agencies, implementing partners and GEWE stakeholders particularly women’s organizations, networks, and movements.

Task description

Summary of Key Functions:
• Programme Management Support
• Financial Management Support
• Administrative Support
• Support resource mobilization
• Support knowledge building and knowledge sharing
1. Programme Management Support
• Provide programme and administrative support to the Programme Unit in designing, planning and management of the country programme by managing data and facilitating pro-gramme implementation.
• Support the preparation of various programme documents, such as work plans, budgets, reports, and proposals on programme implementation arrangements.
• Help the Programme team to analyze partners requests and prepare all background documents for approval.
• Assist the Programme team in analyzing partners reports and ensure timely submission.
• Organize programme meetings and elaborate minutes.
• Assemble briefing materials and prepare power-point and other presentations for the pro-gramme unit.
• Identify sources and gather and compile data and information for the preparation of documents, guidelines, and other material as required.
• Assist the programme team in reviewing and preparing documentation on the procurement of goods and services, and support contract tracking.
• Help the team in providing guidance to the country and project offices on routine implementation of the project, tracking use of financial resources.
• Participate in M&E field visits of various projects, elaborate and share reports.
• Facilitate the elaboration of the Roster of Consultants and other Services Providers for the Implementation of the Country Office Work Plan.
• Work closely with the M&E Specialist for the follow up of the quarterly and Annual Reporting.
2. Financial Management Support
• Support Programme Staff to initiation of budget revisions, determination of unutilized funds, operational and financial closure of the project.
• Track monthly, the financial reports of projects in Atlas to inform on project delivery and timely alert on any follow up that may be needed.
• Support the Programme Team to analyze the financial reports of projects including the FACE and their compliance with advanced funds.
• Create requisitions in Atlas for receipt of goods and services, including making budget check for requisitions, POs and vouchers.
• Organize, compile and process information from the donor as well as from the programme team and keep track of the information through databases and e-filing.
• Support the programme team in the tracking of and reporting on mobilized resources.
3. Administrative Support to the Programme Unit
• Provide administrative support to the programme team in the organization of events, meetings, and workshops.
• Make travel arrangements for the programme team and project staff, including preparation of travel requisitions and claims.
• Draft non-substantive correspondence.
• Maintain and organize up-to-date hard and electronic files for easy access and retrieval. Ensure safekeeping of confidential materials.
• Create and maintain files of correspondence/documents and electronically received information and ensure up-to- date filing (SharePoint and OneDrive).
• Maintain both hardcopies and electronic copies of the office records and reference files on various subjects.
• Prepare presentation material/slides in Power-point for presentations for the meetings/workshops and keep all papers ready for meetings.
4. Strategic partnership and resource mobilization
Analyze information on donors, prepare donor´s profile and database in conformity with UN Women Tools
• Review of contributions agreement, managing contributions in Atlas.
• Revise the draft of the pipeline projects elaborated by the Programme team.
• Track and reporting on mobilized resources.
5. Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
• Participation in the preparation of Country Office and Projects trainings.
• Contributions to knowledge networks and communities of practice.
• Represent the Programme Unit in meetings as per request of the supervisor.