Programme Assistant

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Description

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• Provide programmatic support to Science Sector colleagues to ensure effective decision-making processes, and smooth and efficient implementation of the Science Programme of the New Delhi Regional Office.
• Schedule and manage Science Sector teams meetings which include UNESCO Science colleagues from New Delhi, Dhaka and Kathmandu Offices; take minutes and notes of these meetings as required.
• Facilitate the flow of knowledge and information between the Science Sector and other Sectors within the office, including with the CPE Unit; recommend and establish systems and streamline procedures to enhance established workflows.
• Help to increase the unit’s overall communication and outreach capacity, with a view to the private sector, and the unit’s interaction with the Communication Unit of the New Delhi Office, as well as the resources Mobilization Officer.
• Enhance the efficiency of internal and external communication in cooperation with the CPE Unit
• Assist the professional planning and implementation of events (internal, collaborative, and external)
• Assist the transitioning of UNESCO Green Academies to UN Green Academy considering all ‘Greening’ activities and initiatives of UNESCO.
• Support all other aspects of the SC Unit as required.

• Assist the Science Sector in identifying cost-effective vendors/suppliers/service providers for various operational requirements of the sector.
• Assist completing the process of vendor registration, and manage accurate and updated vendor information as per UNESCO’s standard procedures whenever needed.
• Support the Science Sector to prepare the Terms of Reference (TORs) of vendors/suppliers/consultants/service providers and draft contracts in compliance with UNESCO’s procedures, rules, and regulations.

• If required, support the Science Sector to prepare and update travel plans; prepare required travel requisitions and monitor the budget; prepare materials for mission travel; make travel arrangements, hotel accommodations and other related logistics in accordance with UNESCO policies, procedures, and rules.

• In coordination with the New Delhi Regional Office’s Communications and Public Engagement Unit, develop social media strategies to enhance the Science Sector’s online presence and visibility; plan and carry out communications campaigns to further promote SC Sector’s reports, materials, and events; keep track of media coverage and public opinion; propose recommendations to improve communication strategies.
• With regards to UNESCO New Delhi Regional Office’s celebrations of International Days, support the organization of official events and ensure the hospitality needs for the Sector.-

• Excellent IT skills and engagement in social media activities.
• Ability to perform a broad range of specialized activities aimed at effective and efficient functioning of the Science Unit including schedule, travel and filing management.
• Ability to handle a large volume of work.
• Ability to prioritize, organize and perform multiple tasks.
• Good interpersonal skill, including the ability to work in a team and multi-cultural environment.

• High School Diploma
• The basic understanding related to the ‘Triple-Planetary-Crisis’ is necessary (biodiversity loss; climate change issues; pollution of ecosystems), preferably with proven experiences in social media communication, and/or event management.

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