Programme Assistant

Parent Sector : Culture Sector (CLT)

Duty Station: Tashkent

Job Family: Culture

Type of contract : Non Staff

Level : Level 3

Duration of contract : From 1 to 6 months

Recruitment open to : External candidates

Application Deadline (Midnight Paris Time) : 22-JUL-2024

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

OVERVIEW OF THE FUNCTIONS OF THE POST

Detailed tasks decription

Under the overall authority of the Head of the UNESCO Tashkent Office and the direct supervision of the National Programme Officer  (Culture), the incumbent shall assist in the day-to-day management, implementation, monitoring and reporting of programmes/projects/activities in the field of culture, in particular :

• Provide necessary assistance in organizing activities, conferences, workshops, trainings and missions, in particular within the framework of the projects and regular programme activities of Culture Unit.
• Assist with administrative tasks such as documentation, maintaining records, filing, and organizing program-related information. Also, assist with scheduling meetings, preparing agendas, and taking meeting minutes.
• Assist in coordinating program activities and communication among team members. This includes arranging and tracking program logistics, coordinating travel arrangements, and ensuring timely delivery of program materials.
• Assist with the translation of documents, letters and texts (incl. those posted on the office’s website and Facebook page).
• Support the program team in drafting correspondence in English / Russian /Uzbek languages and maintain close communication with the relevant partners.
• Assist with the preparation and distribution of program reports, progress updates, and other program-related documentation. This involves collecting and collating data, formatting and editing documents, and ensuring compliance with organizational templates and guidelines.
• Support the program team in managing stakeholder relationships by coordinating communication, responding to inquiries, and scheduling meetings or events with stakeholders.
• Assist in processing invoices and documenting financial transactions.
• Ensure official travel arrangements of local and international missions, including tickets, issuance of visas, accommodations and security clearances along with other regular administrative procedures related to the missions of the program.
• Ensure timely payments related to program contracts, including utility bills, communication costs, postage and shipment costs and other related costs.
• Contribute to quality control processes by reviewing program deliverables, identifying errors or inconsistencies, and suggesting improvements as needed.
• Assist in developing program plans, timelines, and work breakdown structures. 
• Perform any other duties as may be assigned by the National Programme Officer in relation to the program implementation.

Long Description
COMPETENCIES (Core / Managerial)
Accountability (C)
Communication (C)
Innovation (C)
Knowledge sharing and continuous improvement (C)
Planning and organizing (C)
Results focus (C)
Teamwork (C)
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For detailed information, please consult the UNESCO Competency Framework.
REQUIRED QUALIFICATIONS

Education:

• At least first level university degree (Bachelor’s degree or equivalent) in the field of Program Management, Office Administration, Business Administration, Business Management, Accounting or other relevant field.  

Work Experience:

• At least 2 years of relevant professional experience in the field of program management, office administration, business administration, business management, accounting, finance or other related area.
• Experience in providing support for the management and implementation of programmes and/or projects.

Languages:

• Excellent knowledge of written and spoken English and Uzbek.

Skills/Competencies:

• Familiarity with the administrative procedures of large organizations;
• Proven excellent oral, written, analytical and communication skills;
• Ability to work in multi-cultural environment;
• Ability to work under pressure, manage heavy workloads and meet tight deadlines, paying close attention to details and quality of work.
• Ability to conduct independent research and analysis, identify issues, formulate options and make conclusions and recommendations.
• Excellent knowledge of the Excel and other MS Office tools.

DESIRABLE QUALIFICATIONS

DESIRABLE QULIFICATIONS

Languages:

• Good knowledge of Russian.

BENEFITS AND ENTITLEMENTS

UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.

For more information in benefits and entitlements, please consult ICSC website and UNESCO’s career website.

ASSESSMENT

Evaluation of qualified applicants may include an assessment exercise and a competency-based interview.

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UNESCO is committed to achieve and sustain gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities, as well as nationals from non-and under-represented Member States (last update here) are equally encouraged to apply. All applications will be treated with the strictest confidence. Worldwide mobility is required for staff members appointed to international posts. UNESCO does not charge a fee at any stage of the recruitment process.