Programme Assistant

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Description

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Under the overall authority of the Head of the UNESCO Tashkent Office and the direct supervision of the National Programme Officer  (Culture), the incumbent shall assist in the day-to-day management, implementation, monitoring and reporting of programmes/projects/activities in the field of culture, in particular 

• Provide necessary assistance in organizing activities, conferences, workshops, trainings and missions, in particular within the framework of the projects and regular programme activities of Culture Unit.
• Assist with administrative tasks such as documentation, maintaining records, filing, and organizing program-related information. Also, assist with scheduling meetings, preparing agendas, and taking meeting minutes.
• Assist in coordinating program activities and communication among team members. This includes arranging and tracking program logistics, coordinating travel arrangements, and ensuring timely delivery of program materials.
• Assist with the translation of documents, letters and texts (incl. those posted on the office’s website and Facebook page).
• Support the program team in drafting correspondence in English / Russian /Uzbek languages and maintain close communication with the relevant partners.
• Assist with the preparation and distribution of program reports, progress updates, and other program-related documentation. This involves collecting and collating data, formatting and editing documents, and ensuring compliance with organizational templates and guidelines.
• Support the program team in managing stakeholder relationships by coordinating communication, responding to inquiries, and scheduling meetings or events with stakeholders.
• Assist in processing invoices and documenting financial transactions.
• Ensure official travel arrangements of local and international missions, including tickets, issuance of visas, accommodations and security clearances along with other regular administrative procedures related to the missions of the program.
• Ensure timely payments related to program contracts, including utility bills, communication costs, postage and shipment costs and other related costs.
• Contribute to quality control processes by reviewing program deliverables, identifying errors or inconsistencies, and suggesting improvements as needed.
• Assist in developing program plans, timelines, and work breakdown structures. 
• Perform any other duties as may be assigned by the National Programme Officer in relation to the program implementation.

Required Qualifications:

Education:

• At least first level university degree (Bachelor’s degree or equivalent) in the field of Program Management, Office Administration, Business Administration, Business Management, Accounting or other relevant field.  

Work Experience:

• At least 2 years of relevant professional experience in the field of program management, office administration, business administration, business management, accounting, finance or other related area.
• Experience in providing support for the management and implementation of programmes and/or projects.

Languages: 

• Excellent knowledge of written and spoken English and Uzbek.

Source: https://careers.unesco.org/job/Tashkent-Programme-Assistant/798737402/

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