Programme Assistant

Context/Reporting line:

Under the general guidance of the Protection Coordinator, the overall supervision of the Protection Officer (Reporting & MEAL) and the direct supervision of the Senior Programme Assistant, the incumbent will perform following duties.

Core Functions / Responsibilities

1. Assist in the daily administrative tasks of the Protection team, including drafting of forms and templates (reports, questionnaires, surveys, profiles and, application, feedback and interviewing and monitoring forms)
2. Coordinate budgetary and other statistical data of PxD expenses with officers in charge, on a regular basis and suggests reallocations of resources and implements the reallocations as necessary.
3. Coordinate off-site trainings, workshops, field visits and other program related activities in terms of logistical and operational support.
4. Liaise with national and international officers on administration, financial, logistics and operational matters in support of programme activities.
5. Provide information and coordination on the program as requested and draft minutes of meetings, reports (external and internal reports) and other written materials/documents related to the programme deliverables.
6. Assist in coordination with the various department including ICT.
7. Organize and keep project files and documents according to an established filing system.
8. Support the implementation of IOM activities in a participatory, culturally- and gender-sensitive manner.
9. Travel on duty to Iraq, based on the needs of the programme.
10. Creating staffs email accounts and manage their extensions and renewal.
11. Perform such other duties as may be assigned by the programme management Qualifications.

Education:

• University degree in business management and administration, economics or in a related filed from accredited academic institution with 3 years of relevant professional experience.
• Completed High School degree from accredited academic institution with 5 years relevant professional experience.

Experience and Skills:

• Experience in communicating and working with a wide range of actors, including people of culturally diverse backgrounds, government and authorities, humanitarian actors (UN agencies and NGOs).
• Experience working in development or humanitarian programming (specifically in International or National NGO/UN) is an asset.

Languages:

• Fluency in English, Kurdish and Arabic is required.

Behavioral Competencies

• Work prioritization and ability to multitask.
• Shares knowledge and experience.
• Positive, constructive attitude.
• Ability to work and act under pressure with discretion in politically sensitive environment with a minimum of comfort.
• Responds positively to critical feedback and differing points of view.
• Ready to work independently, under tight deadlines.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
• Ability to work in a multi-cultural team environment with a positive attitude.
• Highest standards of integrity, discretion, and loyalty.
• Strives for supportive working environment and positive working relationship.

• Creates a respectful office environment free of harassment, retaliation, and promotes the prevention of sexual exploitation and abuse (PSEA).

While this vacancy is open to both Internals and Externals, priority shall be given to qualified Internal applicants.

Interested candidates are invited to submit their applications via this link:

https://jobs.my-soc.org/apply/20240131103148/N946B0czYG5bT1jfHsMUo7Vpn

In order for an application to be considered valid, IOM only accepts online profiles duly completed. Only shortlisted candidates will be contacted.