Programme Assistant

Context/Reporting line:

Under the general guidance of the Protection Coordinator, the overall supervision of the Protection Officer (Reporting & MEAL) and the direct supervision of the Senior Programme Assistant, the incumbent will perform following duties.

Core Functions / Responsibilities

1. Assist in the daily administrative tasks of the Protection team, including drafting of forms and templates (reports, questionnaires, surveys, profiles and, application, feedback and interviewing and monitoring forms)
2. Coordinate budgetary and other statistical data of PxD expenses with officers in charge, on a regular basis and suggests reallocations of resources and implements the reallocations as necessary.
3. Coordinate off-site trainings, workshops, field visits and other program related activities in terms of logistical and operational support.
4. Liaise with national and international officers on administration, financial, logistics and operational matters in support of programme activities.
5. Provide information and coordination on the program as requested and draft minutes of meetings, reports (external and internal reports) and other written materials/documents related to the programme deliverables.
6. Assist in coordination with the various department including ICT.
7. Organize and keep project files and documents according to an established filing system.
8. Support the implementation of IOM activities in a participatory, culturally- and gender-sensitive manner.
9. Travel on duty to Iraq, based on the needs of the programme.
10. Creating staffs email accounts and manage their extensions and renewal.
11. Perform such other duties as may be assigned by the programme management Qualifications.

While this vacancy is open to both Internals and Externals, priority shall be given to qualified Internal applicants.

Interested candidates are invited to submit their applications via this link:

https://jobs.my-soc.org/apply/20240131103148/N946B0czYG5bT1jfHsMUo7Vpn

In order for an application to be considered valid, IOM only accepts online profiles duly completed. Only shortlisted candidates will be contacted.