Programme Assistant

tendersglobal.net

Job Description

Under the overall authority and guidance of the Head of Office & UNESCO Representative to Jordan (HoO), direct supervision of the Head of the Education Unit/ED Programme Specialist, and with direct and daily guidance and coordination of the Associate Programme Officer, the Programme Assistant will be based in the UNESCO Jordan Office and will be responsible for supporting the Education Unit activities implementation on a day-to-day basis by carrying out the following tasks and responsibilities.
The incumbent’s duties and responsibilities include, but are not limited to:
Administration and Logistics:

Draft routine correspondence, letters, reports, as well as documents related to administrative matters;
Assist in the preparation and organization of meetings, workshops, seminars, and other events;
Assist in preparing meeting minutes, internal briefs, reports, and media pieces;
Contribute to developing a filing system for the projects, and maintain filing accordingly;
Prepare travel plans and organize all logistical aspects for the various travel and missions linked to the programme activities, and UNESCO staff as required.

Procurement and Contract Management:

Carry out procurement procedures, including preparing request forms, obtaining quotations and preparing purchase orders in line with UNESCO administrative rules and regulations and internal processes;
Assist in each stage of contract management, through the preparation of contracts, follow up with vendors and consultants on deliverables and deadlines, and processing payments in line with UNESCO administrative rules and regulations.

Translation:

Assist in the translation, editing, finalization, layout, design, printing, and dissemination of project-related reports and publications;
Provide support in translation of documents from English to Arabic and Arabic to English as required.

Communication:

Support the development of communication and visibility materials and their dissemination;
Upload and organize photos and other communication and visibility materials related to the project, and for the Education Unit to the Education shared drive.

Required Qualifications:
Education:

Secondary, technical or vocational school education, social sciences, interdisciplinary studies, administration or a related field for this position.

Work experience:

10 years and above of work experience in a similar function.

Competencies and skills:

Excellent verbal communication and writing skills in English and Arabic;
Excellent coordination skills;
Demonstrated proficiency in basic office software tools (MS Office suite) and use of relevant IT solutions;
Excellent organizational, planning and prioritization skills;
Ability to be proactive and work independently with minimal supervision;
Ability to work efficiently under pressure and in a multicultural environment.

Languages: