Programme Assistant

Details

Mission and objectives

OCHA’s overall goal in Ukraine is to ensure the delivery of effective and principled humanitarian action that meets the needs of the most vulnerable people. To achieve this, OCHA supports the Humanitarian Coordinator and humanitarian partners in operational coordination, humanitarian financing, public information, humanitarian analysis, advocacy and information management. In its effort to help alleviate the suffering of the affected population and respond to some of the long-term consequences, OCHA established a presence in Kyiv shortly after the outbreak of the crisis in 2014. Today, OCHA’s 40 plus staff in Kyiv and in its four operational hubs in Kramatorsk and Sievierodonetsk (GCA) and Donetsk and Luhansk (NGCA) work together to support the coordination of humanitarian assistance of international and national organizations.

Context

OCHA’s overall goal in Ukraine is to ensure the delivery of effective and principled humanitarian action that meets the needs of the most vulnerable people. To achieve this, OCHA supports the Humanitarian Coordinator and humanitarian partners in operational coordination, humanitarian financing, public information, humanitarian analysis, advocacy and information management. In its effort to help alleviate the suffering of the affected population and respond to some of the long-term consequences, OCHA established a presence in Kyiv shortly after the outbreak of the crisis in 2014. Today, OCHA’s 100 plus staff in Kyiv and its operational hubs and Sub-offices in Dnipro, Odesa, Lviv, Kharkiv and Mykolayiv work together to support coordination of humanitarian assistance of international and national organizations.

Task description

· Performs general office support services, including a variety of clerical duties such as meeting, seminar and event organization, travel arrangements, reservations, and preparing and/or processing administrative requests/documents such as travel requests, expense claims, and etc.;
· Assists in administrative aspects and reporting by making logistical arrangements, assisting with procurement matters, and supporting in following up with timely and accurate payments in compliance with UN OCHA regulatory and management framework;
· Maintains files (both paper and electronic) and databases, updating and maintaining contact lists, maintaining proper records of field coordination related activities and correspondence, and compiling relevant statistics;
· Supports the team with basic interpretation during meetings, and translating of incoming and outgoing correspondence;
· Screens and filters incoming/outgoing correspondence for processing, distributes documentation;
· Traveling and attending meetings, as assigned;
· Performing other related tasks as required.
· Performs other duties as required.