Programme Assistant

VACANCY NOTICE
Open to Internal and External Candidates
Position Title :Programme Assistant (JOSP RESTORE)
Vacancy Number: VN/IOMSO/004/2024
Duty Station: Nairobi, Kenya (IOM Somalia)
Classification: General Service Category, Grade G5
Type of Appointment: One Year Fixed Term with possibility of Extension
Estimated Start Date: As soon as possible
Closing Date: 21 April, 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners.IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:
IOM Somalia’s Community Stabilization Unit (CSU) harnesses the gains made by previous IOM stabilization programs and aims to foster peace and stability thereby providing a bridge to longer-term development interventions. To this end, IOM CSU is implementing several programs/projects across the four states Jubaland, South West State, Hirshabelle and Galmudug. These include the EU-funded Breaking the Climate-Conflict Cycle in Hirshabelle, the USAID-funded Stabilization Through Education Programme (STEP) and Stabilization and Reconciliation in Somalia, the Danish-funded Forging a Greener Peace in the Hirshabelle State of Somalia, FCDO-funded Rapid Stabilization Support to Somalia (RSS), the FCDO-funded Jowhar Offstream Storage Project (JOSP) RESTORE project and several projects in the pipeline by other donors.

In view of Community Stabilization Unit’s expanding portfolio, under the overall supervision of Senior Programme Coordinator (Community Stabilization), and under the direct supervision of the Programme Manager (Regenerative Resilience), the unit seeks to recruit Programme Assistant (JOSP RESTORE). The successful candidate will be responsible for ensuring financial, administrative, and logistical support to CSU in the timely implementation of project activities.

Core Functions / Responsibilities:
1.Assist in the implementation and monitoring of project activities.
2.Facilitate interagency (amongst JOSP RESTORE partners) administrative engagement and coordination, including UN2UN agreements.
3.Retrieve, compile, summarize, analyse, and present information/data on specific project topics.
4.Monitor budget; verify availability of funds; obtain necessary approval and update budget related information.
5.Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process, and follow-up on administrative actions, etc.
6.Draft status reports, identifying shortfalls in delivery, bring them to the attention of the supervisor and suggest remedial actions.
7.Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation, and other forms of documentation.
8.Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops, and training sessions.
9.Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors, and other stakeholders relevant to the project.
10.Assist in monitoring work of implementing partners and report non-compliances to the supervisor.
11.Provides guidance/training to new/junior staff.
12.Perform other related duties as assigned.

Required Qualifications and Experience
Education
•Bachelor’s degree in political or social sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with three years of relevant professional experience.; or
•High School Degree/Diploma in the above fields with minimum five years of relevant professional experience.

Experience
•Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
•Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
•Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills
•Good communication, reporting and negotiation skills.
•Excellent monitoring and organizational skills.
•Ability to maintain accuracy at work with limited supervision.
•Ability to multi-task and delivers on set objectives and timelines in complex situations.
•Ability to use office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and data analysis.

Languages
For all applicants, fluency in English and Somali is required (oral and written).
Working knowledge of French or any other UN Official language is advantageous.

Required Competencies
Values
•Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
•Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
•Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.
•Courage: Demonstrates willingness to take a stand on issues of importance.
•Empathy: Shows compassion for others, makes people feel safe, respected, and fairly treated.

Core Competencies – behavioural indicators level 1
•Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
•Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
•Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.
•Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
•Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.

Other
Any offer made to the candidate in relation to this special vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered.

In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and a work permit, as applicable.