Programme Associate

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

 

Sudan has passed through a long history of conflict, and political fragility, and negatively impacted by its consequences. The high poverty rate, vulnerability, and low socio-economic status of women, men, girls, and boys are manifestations of how people pay the price of war and the fragility. The demonstration, and the uprise that have been taken place in 2018 have significantly contributed to the overthrown of the former government, and the country entered an era of new democracy. Women’s movement groups, and Women-led organization embarked in claiming women’s rights due to the vulnerability women live in. The integration of women’s political rights in the 2018 constitution, and Juba Peace Agreement of 2020 were representing positive signs of advancing women’s rights. However, the 25th of October coup has created unprecedented effects on women’s advancement, and has exacerbated their suffering.

On 14th of April, the war erupted in the country between the RSF, and SAF, and has led to a massive displacement of the population to safer states. The conflict continued its negative consequences as women, and girls experienced severe violation of human rights including SGBV, loss of livelihoods and assets.

UN Women continued its support to vulnerable women, and girls, and prioritizes its interventions in line with its strategic note, and UNDAF. The humanitarian situations of the country have urged the office to embark in strengthening the humanitarian -development nexus, and to implement interventions to cater for the needs of displaced women, and girls, and women in the settled communities.

Against this background, UN Women- Sudan country office seeks to recruit programme associate to support the office with the required programmatic, and administrative support to accelerate the delivery of the services to the vulnerable women, and girls, and to foster the implementation of the country strategic note that prioritizes the interventions in the development, and humanitarian context, and align it with the updated UN cooperative framework to contribute to achieving the national priorities

Duties and Responsibilities

The main responsibilities of the programme Associate are:

• Provide support to the formulation and management of programs/projects.
• Provide administrative support in the preparation of program work plans, budgets, and proposals for program implementation arrangements.
• Ensure that the projects’ work plan aligns with the partners’ work plans.
• Prepare partner agreements in the system and make any necessary amendments.
• Work closely with the implementing partners to ensure timely project implementation and submission of financial and programmatic documents before the agreement closure date.
• Provide financial Support to the Programs/Projects
• Support project managers in creating projects in RMS and Quantum and ensure their alignment.
• Assist program/project leads in preparing and revising the budget for activities and maintain alignment of the project’s activity budget with the one in the official form.
• Review financial reports of the IPs and provide necessary inputs before submitting to the financial unit for final review.
• Prepare required documents for timely payment to consultants and vendors, and coordinate with the operations team/financial unit for all payments.

 

• Provide administrative logistical support to the programs/projects.
• Manage all logistical, administrative, and financial tasks for organizing meetings, workshops, events, and missions.
• Assist in consultant recruitments and support HR in preparing relevant documents.
• Arrange travel and provide assistance with travel requests and reimbursements when needed.
• Maintain a filing system to securely store confidential materials as required.
• Provide administrative support to building and maintaining partnerships.
• Maintain and update partner contact database and assist in the process of identifying potential new partners.
• Create public information materials and briefing packets.
• Organize, compile, and process information from donors, as well as Regional and Country Offices, to input into various databases and documents.
• Provide administrative support for organizing training for office staff and partners on program and operations-related issues.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example.

FUNCTIONAL COMPETENCIES:

• Good knowledge of programme management.
• Ability to administer and execute administrative processes and transactions;
• Ability to create, edit and present information in clear and presentable formats.
• Ability to manage data, documents, correspondence and reports information and workflow;
• Strong financial and budgeting skills.
• Strong IT skills.

Required Skills and Experience

Education and certification:

• Completion of secondary education is required.
• Bachelor’s degree in business or public Administration is an asset.

Experience:

• At least 6 years of progressively responsible experience in administration or programme management/support.
• Experience in working in a computer environment using multiple office software packages is required.
• Experience in supporting a team is required.
• Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable; `

Language Requirements:

• Fluency in English and Arabic is required.
• Knowledge of the other UN official working language is an asset.

– Note:

Please note that applications without a completed and signed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment. UN Women Personal History form (P-11) can be downloaded from 

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, colour, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided based on qualifications, competence, integrity, and organizational need. 

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.  At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employees, trains, compensate, and promotes regardless of race, religion, colour, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided based on qualification, competence, integrity, and organizational needs.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)