Programme Associate

tendersglobal.net

Job Description

Reporting to the National Programme Analyst – Women’s Financial Inclusion and under the overall supervision of the Deputy Country Representative, the Programme Associate works with and provides support to members of the programme team in the development and implementation of effective programmes consistent with UN Women rules and regulations. The Programme Associate contributes to financial management, and programme implementation including providing necessary operational, administrative, and programmatic support. The Programme Associate works in close collaboration with the operations, programme and projects’ staff as required for resolving complex Programme- related issues and exchange of information.
Duties and Responsibilities:

Provide advanced administrative and logistical support to the formulation and management of programmes.
Provide advanced administrative support and inputs in the preparation of Programme work plans, budgets, and proposals on Programme implementation arrangements;
Provide technical guidance on Programme delivery and reporting of Programme supported activities and finances;
Coordinate the collection of information for the audit of programmes/ projects and support implementation of audit recommendations;
Review Programme data from programmes/ projects for website;
Identify sources, and gather and compile data and information for documents, guidelines, speeches, reports, and position papers.
Provide advanced administrative support to the financial management of the Programme Unit.
Create projects in Quantum, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
Monitor budget preparation and the finances of programmes/projects; prepare periodic reports; finalize FACE forms;
Review financial reports; prepare non-PO vouchers for development projects;
Maintain internal expenditures control system; post transactions in Quantum;
Create requisitions in Quantum for development projects; register good receipts in Quantum;
Prepare and follow up of cost-recovery bills in Quantum.
Provide advanced administrative support to the Programme Unit.
Oversee all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
Oversee travel arrangements for the Programme Team, including travel requisitions and claims;
Prepare public information materials and briefing packets;
Prepare and assemble briefing materials and prepare power-point and other presentations; contribute inputs to the materials;
Provide guidance to Programme Assistants.
Provide monitoring and coordination support through the following field support.
Follow up with local partners on implementing activities, including the monitoring of work plans and activities;
Closely work with the Programme teams to facilitate the preparations and implementation of field activities, events, assessments;
Liaise with the field officers to ensure timely progress of field activities;
Support the production of any material needed for information purposes, such as reports, articles for the web, brochures, films, etc.;
Follow up on operations in the field, day to day management and delivery of the activities and facilitation of knowledge sharing;
Provide timely data collection for reporting purpose.
Facilitation of knowledge building and knowledge sharing.
Support synthesis of lessons learned, and best practices related to Programme management and finance.

Required Skills and Experience:
Education and Certification

Bachelor’s degree in social sciences; Political Science, Economics, Business or Public Administration, Development Studies or other relevant degrees is required.

Experience:

At least 7 years of progressively responsible experience in administration or Programme management/support, required;
Experience in working with multiple office software packages, required;
Experience in Quantum is an asset;
Experience in supporting a team, is an asset.

Language Requirements:

Fluency (written & spoken) in English and Arabic is required;
Knowledge of the other UN official working language is an asset.

Source: https://jobs.undp.org/cj_view_job.cfm?cur_job_id=115031

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Programme Associate

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