Programme Associate

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Description

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• Support the development of programme cooperation agreements (PCAs) by providing information and drafting selected sections of it. 
• Ensuring the timely and accurate recording and administrative processing of government & NGO’s proposals and requests for direct cash transfers (DCTs).
• Assure timelines as per the HACT procedures are maintained to ensure programme monitoring visits, reviews and liquidations and linked reporting are completed within the required timelines.
• Provide support to programme teams relating to financial reports, Funding Authorization and Certificate of Expenditures (FACE) forms, review of Itemized Cost Estimate (ICE), including by engaging with implementing partners on the above.
• Conducting programme monitoring in UNICEF focus districts for cash and supplies and informing team-members on the status.
• Helping conduct regular spot checks of partner’s projects to assess their financial record-keeping, expenditure controls and reporting systems.
• Monitoring and tracking the efficient distribution of supplies that are required for effective programme delivery.
• Supporting the programme section in researching, compiling and analyzing qualitative and quantitative data and information from a variety of sources on subject matters relevant to the work of the section to facilitate programme delivery as well as preparation of reports, working papers and presentations.  
• Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and making amendments and alterations as per section revisions when necessary.
• Carrying out transactions in VISION pertaining to grants and programme-related items for the sections.
• Support programme sections at FO level to monitor and follow up on grants expenditures, expiring grants and open commitments.
• Preparing, monitoring and reporting information for supervisor and team on agreed performance indicators to drive more efficient management and accountability for results.
• Regularly monitoring budgets and financial expenditures of section by employing applicable tools, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision and/or follow up.
• Helping prepare periodic or ad-hoc financial reports relating to Field Office and donors to support the office in optimizing use of programme funds.
• Supports capacity development activities related to programme development by preparing training materials and participating in related exercises.

• Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization, is required.
• A minimum of six years of administrative or clerical work experience is required.
• Prior experience in programme support functions is an asset.
• Relevant experience in a UN system agency or organization is considered as an asset.
• Prior experience in a humanitarian setting is considered an asset.
• Language Fluency in English and Portuguese required.

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