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Programme Associate

Bioversity International

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Job Description

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Description

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The Global Forum on Agricultural Research and Innovation (GFAiR) is a voluntary multi-stakeholder network and movement for change, uniquely bringing together actors from 13 constituencies interested in the transformation of the Agri-Food System. GFAiR is made up of over 900 member networks and institutions, working together through collective advocacy and action, to shape the future of agriculture and food and their role in achieving sustainable development. The partners in GFAiR come from all around the world and across many constituencies, including farmers, consumers and civil society organizations, women and youth organizations, the private sector, public national and international research systems, advisory services, education, donor bodies and three UN Organizations. GFAiR’s reach is achieved through these organizations and the many millions of people they involve.     
 
GFAiR mobilizes dialogue and Collective Actions between the many partners who make up the Forum and who share GFAiR’s common vision of making agri-food research and innovation more effective, responsive, and equitable towards achieving Sustainable Development outcomes. The GFAiR Secretariat helps trigger these Collective Actions among GFAiR partner institutions, who are themselves the agents of change. GFAiR helps inspire and enable the transformation and strengthening of agri-food research and innovation for development systems and processes to become more inclusive and equitable, more effective, and impactful and catalyses changes, fostering dialogue and new forms of multi stakeholder collaboration at different levels, through its extensive networks, South- South, North South and between constituencies.
 
On behalf of GFAiR, the Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT) , which hosts GFAiR in its Montpellier, France, office, is seeking a qualified candidate to serve as a Programme Associate.
About the position:
 
Based in Montpellier, France, and under the supervision and guidance of the GFAiR Executive Secretary, the incumbent will operate and take decisions on work priorities. Supervision received is focused on the quality of work output.

Responsibilities:

  • Monitor project budgets, ensuring that funds are properly allocated and reported upon, and take corrective action if necessary; inform management of any budgetary issues that may require attention.
  • Provide assistance to budget holders in preparing Budgetary Reports, and related work plans for the Secretariat as required.
  • Collaborates with budget holders on the preparation of project budget revisions.
  • Respond to a variety of routine queries, providing clarifications on programme and project matters.
  • Inform management and team members of processes, procedures, and timeframes required to secure necessary administrative services for programme/project execution.
  • Initiate correspondence to verify data, obtain additional information on transactions and budgetary matters.
  • Review data quality, maintain office records and reference files on various subjects; compile and synthesize data from various sources to support financial analyses on programme/project activities.
  • Contribute to the creation of periodic or ad-hoc management reports.
  • Coordinate all administrative and financial actions related to staff management, non-staff support, travel, payments, and procurement.
  • Review and advise on enhancing current programme/project administration procedures and processes.
  • Receive, screen and direct telephone calls and visitors; respond to routine internal and external enquiries and/or refer to appropriate contacts/units.
  • Perform other functions as required.
Requirements:
  • Bachelor’s degree in business administration, project management, or relevant field.
  • Demonstrated track record of effectively engaging and advising a diverse range of stakeholders.
  • Strong analytical skills.
  • Excellent verbal and written communication abilities.
  • Exceptional interpersonal skills, including the ability to collaborate effectively with individuals from various national and cultural backgrounds.
  • Well-developed skills in personal organization, time management, priority setting and problem-solving.
  • Flexibility and the capacity to meet deadlines, while ensuring high standards of excellence.
  • Ability to work with a high degree of independence.
  • Proficient in using Microsoft Office Suite packages.
  • Fluency in both written and spoken English and French languages.

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