Programme Associate

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Description

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The Programme Associate works in close collaboration with a range of staff in the country office, external partners, and agency counterparts in support of programme design and delivery. S/He provides regular feedback on the status of projects and programme through monitoring milestones and advises improvements to keep activities on track. She/He provides timely support to produce weekly and periodic SLCO Key Performance Indicators for adequate SLCO management accountability and she/he supports adequate preparation of the organization of Capacity Building Training Workshops, Programme Review Meetings with partners and Reporting.
Summary Of Key Functions/accountabilities:

• Facilitating the development of programme cooperation agreements (PCAs) by providing information and drafting selected sections of it. 
• Facilitate the organization of programme review with GoSL counterparts, the development of annual workplans and interactions with Partners and production of reports of reviews and minutes of meetings.
• Supporting the programme section in researching, compiling, and analyzing qualitative and quantitative data and information from a variety of sources on subject matters relevant to the work of the section to facilitate programme delivery as well as preparation of reports, working papers and presentations. 
• Supporting capacity development activities related to programme development by preparing training materials and participating in exercises.
• Updating internal databases for research and evaluation exercises.
• Coordinating preparation and execution of workshops and special events. Ensuring the timely and accurate recording and administrative processing of government & NGO’s proposals and requests for direct cash transfers (DCTs).
• Conducting programme monitoring in UNICEF focus districts for cash and supplies and informing team-members on the status.
• Helping conduct regular spot checks of partner’s projects to assess their financial record-keeping, expenditure controls and reporting systems.
• Monitoring and tracking the efficient distribution of supplies that are required for effective programme delivery.
• Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs) and making amendments and alterations as per section revisions when necessary.
• Carrying out transactions in VISION pertaining to grants and programme-related items for his/her section including but not limited to registering grant allotments and tracking expiring programme grants.
• Preparing monitoring and reporting information for supervisor and team on agreed performance indicators to drive more efficient management and accountability for results.
• Regularly monitoring budgets and financial expenditures of section by employing applicable tools, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision and/or follow up.
• Helping prepare periodic or ad-hoc financial reports relating to country office and donors to support the office in optimizing use of programme funds.

To qualify as an advocate for every child you will have:

• Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization. 
• A minimum of six years of administrative or clerical work experience is required. A bachelor’s degree from a recognized academic institution in a field relevant to the position can substitute for three years of required experience. A master’s degree from a recognized academic institution in a field relevant to the position can substitute for five years of required experience.
• Prior experience in programme support functions is an asset.
• Fluency in English is required. Knowledge of Krio and other local languages of Sierra Leone is considered as an asset.

​​​​​​​Source: https://jobs.unicef.org/cw/en-us/job/568762

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