Programme Associate

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Description

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• Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements.
• Provide administrative and logistical support to the formulation and management of the Programme.
• Provide technical guidance to the programme and executing agencies on routine delivery and reporting of programme supported activities and finances;
• Prepare information for the audit of the programme and support implementation of audit recommendations. 
• Review programme data from the 3R programme;
•  Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.
• Provide administrative support to the financial management of the Programme
• Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
• Provide administrative support in monitoring budget preparation and the finances of programme; including the finalization of FACE forms;
• Review financial reports;
• Follow up payment for consultants;
• Maintain internal expenditures control system;
• Create requisitions in Quantum system for the programme; register good receipts in Quantum system;
• Assist in the preparation and follow up of cost-recovery bills in Quantum system.

• Undertake all logistical, administrative and financial arrangements for the programme for meetings, workshops, events, and missions;
• Make travel arrangements for the programme, including travel requisitions and claims; 
• Prepare public information materials and briefing packets; 
• Assemble briefing materials and prepare power-point and other presentations;
• Provide any other support needed.

• Bachelor’s degree in business or public Administration is required.

• 6 years of progressively responsible in administration and programme management support.
• Experience in the usage of computers and using multiple office software packages is required.
• Experience in the use of modern web-based systems is desirable.
• Experience in supporting a team is required.

• Fluency in English and French is required.
• Knowledge of another UN official working language is desirable.

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