Programme Associate

tendersglobal.net

Job Description

Under direct supervision of Unpaid Care Work Programme Coordinator, the Programme Associate will provide programmatic, financial, and administrative support and guidance regarding UN Women/ Donor procedures to the 3R project and Programmes. The overall role of the 3Rs Programme Associate is to support the 3Rs project operational elements at country level.
Duties and Responsibilities:
Functions:

Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements.
Provide administrative and logistical support to the formulation and management of the Programme.
Provide technical guidance to the programme and executing agencies on routine delivery and reporting of programme supported activities and finances;
Prepare information for the audit of the programme and support implementation of audit recommendations.
Review programme data from the 3R programme;
Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.
Provide administrative support to the financial management of the Programme
Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
Provide administrative support in monitoring budget preparation and the finances of programme; including the finalization of FACE forms;
Review financial reports;
Follow up payment for consultants;
Maintain internal expenditures control system;
Create requisitions in Quantum system for the programme; register good receipts in Quantum system;
Assist in the preparation and follow up of cost-recovery bills in Quantum system.

Provide administrative support to the Programme:

Undertake all logistical, administrative and financial arrangements for the programme for meetings, workshops, events, and missions;
Make travel arrangements for the programme, including travel requisitions and claims;
Prepare public information materials and briefing packets;
Assemble briefing materials and prepare power-point and other presentations;
Provide any other support needed.

Required Skills and Experience:
Education:

Bachelor’s degree in business or public Administration is required.

Experience:

6 years of progressively responsible in administration and programme management support.
Experience in the usage of computers and using multiple office software packages is required.
Experience in the use of modern web-based systems is desirable.
Experience in supporting a team is required.

Language Requirements:

Fluency in English and French is required.
Knowledge of another UN official working language is desirable.

Source: https://jobs.undp.org/cj_view_job.cfm?cur_job_id=115060

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