Programme Associate – Gender, Climate Change & Disaster Risk Reduction, (Local post for Nationals of Philippines and applicants with a valid work permit)

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women Philippines office is implementing its Country Programme Strategy 2024 – 2025 derived from the newly signed United Nations Philippines Sustainable Development Cooperation Framework 2024 – 2028. The vision is to achieve gender equality and the empowerment of all women and girls and the full enjoyment of their human rights in the Philippines, aligned to the aspirations of the Philippine Development Plan and the UNSDCF. To accomplish this, we work with our partners across the Philippines to implement targeted programmes that support women, peace and security, women’s economic empowerment, women’s leadership and participation, ending violence against women, humanitarian/DRR and climate change issues.

Philippines remains to be the highest at risk countries to disasters and climate change in the world. With socio-economic factors often determining the vulnerability of women and girls, they are disproportionally affected by disasters and climate change impacts due to gender inequality. Women often experience higher mortality from disasters than men, but they also face secondary impacts such as human trafficking and heightened risk of sexual and gender based violence when displaced or have lost the care of their partners and parents. Their high dependence on agriculture, compounded by the high sensitivity of the sector to climate change, particularly make Filipino women highly vulnerable to the impacts of climate change. Furthermore, women, due to their gender roles, are responsible for food security and food production. The impacts of climate change on agriculture, water resources, health and other sectors, therefore, puts an enormous burden on women. Their lack of access and control over resources such as land, information, finances, also means that they face higher constraints in adapting to climate change. Closing the gender gap through climate informed investments and opportunities that remove these barriers provides pathways for women’s empowerment, economic development and societal resilience.

Building on UN Women Philippines’ experience in providing technical support on women’s economic empowerment, gender mainstreaming, support in generating of gender statistics, as well as gender responsive budgeting, there is demand for expanding knowledge and skills on gender and climate change.

With a regional programme to be implemented in the Philippines focused on increasing action on gender responsive climate change adaptation and mitigation, ensuring women’s representation as key environmental actors in climate and DRR decision-making and promoting as well as securing climate-resilient livelihoods. The Philippine Programme Office will require a Programme Associate to support effective delivery and visibility of the project.

Reporting to National Project Officer for Gender and Climate Change with dotted management to Operations Associate, the Programme Associate works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations. The Programme Associate contributes to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the RO and UN Women HQs as required for resolving complex finance-related issues and exchange of information.

Duties and Responsibilities

1. Provide advanced administrative and logistical support to the formulation and management of programmes:

• Provide advanced administrative support and inputs in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
• Provide technical guidance to the country offices and executing agencies on routine delivery and reporting of programme supported activities and finances;
• Coordinate the collection of information for the audit of programmes/ projects and support implementation of audit recommendations;
• Contribute to the development or update of standard operating procedures, guidelines, checklists, templates and business processes in programme and project management;
• Review programme data from programmes/ projects for Philippines Project Office website;
• Identify sources, and gather and compile data and information for documents, guidelines, speeches and position papers.

2. Provide advanced administrative support to the financial management of the Programme Unit:

• Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
• Monitor budget preparation and the finances of programmes/projects; prepare periodic reports; finalize FACE forms;
• Review financial reports; prepare non-PO vouchers for development projects;
• Maintain internal expenditures control system; post transactions in Quantum system;
• Create requisitions in Quantum system for development projects; register good receipts in Quantum system;
• Prepare and follow up of cost-recovery bills in Quantum system.

3. Provide administrative support to the Programme Unit:

• Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
• Make travel arrangements for the Programme Team, including travel requisitions and claims;
• Prepare public information materials and briefing packets;
• Liaise with high level officials on administrative issues;
• Prepare and assemble briefing materials and prepare power-point and other presentations
• Provide guidance and training to Programme Assistants when necessary.

4. Provide administrative support to Resource Mobilization:

• Prepare cost-sharing and other agreements; follow up on contributions within the Philippines Project Office/ Multi Country Office/ Regional Office resource mobilization efforts;
• Organize, compile and process information from donors, Philippines Project Office/ Multi Country Office/ Regional Office, and programme team, as inputs to various databases and documents.

5. Support communications, visibility, and programme results distribution through facilitation of knowledge building and knowledge sharing in the CO, focusing on achievement of the following results:

• Support synthesis of lessons learnt, and best practices related to programme management and finance;
• Coordinate the organization of training for the office staff and partners on programme and operations related issues.
• Documentation and support generation of impactful stories and cases studies
• Support generation of marketing and communication materials to broaden project engagement and visibility
• Participation in the training and knowledge exchanges;
• Sound contributions to knowledge networks and communities of practice.

6. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies:? https://www.unwomen.org/en/about-us/employment/application-process#_Values

FUNCTIONAL COMPETENCIES:

• Strong knowledge of programme management.
• Ability to create, edit, synthesize and present information in clear and presentable formats.
• Ability to administer and execute administrative processes and transactions.
• Ability to provide input to business process re-engineering, elaboration and implementation of new data management systems.
• Ability to manage data, documents, correspondence and reports information and workflow.
• Excellent financial and budgeting skills.
• Excellent IT skills.

Required Skills and Experience

Education and certification:

• Completion of secondary education is required.
• Bachelor’s degree in business or public Administration is an asset.

Experience:

• At least 6 years of progressively responsible experience in administration or programme management/support;
• Experience in working in a computer environment using multiple office software packages is required;
• Experience in supporting a team is required;
• Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.

Language Requirements:

• Fluency in English and Filipino is required;
• Knowledge of the other UN official working language is an asset.

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from: https://www.unwomen.org/sites/default/files/2022-07/UN-Women-P11-Personal-History-Form-en.doc. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality, and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW, and UNIFEM), which focused exclusively on gender equality and women’s empowerment.

Inclusion Statement:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits employ, trains, compensates and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity, and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)