Programme Associate/SB3.5

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The work of UN Women in Moldova is guided by its new Country Strategic Note 2023-2027, aligned with the (UNSDCF), UN Women Global , National Programs and Strategies and aims to contribute to the gender-responsive implementation of the 2030 Agenda for Sustainable Development. The Strategic Note focuses on four main areas: 1) Ending Violence against Women; 2) Women’s Leadership and Governance; 3) Women’s Economic empowerment and 4) Humanitarian and Peace development nexus and UN Coordination on gender equality.  

In this regard, UN Women will continue supporting the country to translate the global norms and standards for gender equality and women’s empowerment into the national normative and policy frameworks; to mainstream gender perspectives in all thematic areas; and promote coordination and coherence across the UN system to enhance accountability and results for gender equality and women’s empowerment, all together allowing UN Women to link global, national, and local actors to create an enabling environment for the achievement of gender equality and women’s empowerment.

Reporting to Programme Analyst, the Programme Associate works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations.  The Programme Associate contributes to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UN Women HQs as required for resolving complex finance-related issues and exchange of information.

Duties and Responsibilities

Provide advanced administrative and logistical support to the formulation and management of program

• Provide advanced administrative support and inputs in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
• Provide technical guidance to the country offices and executing agencies on routine delivery and reporting of programme supported activities and finances;
• Coordinate the collection of information for the audit of programmes/ projects and support implementation of audit recommendations;
• Contribute to the development or update of standard operating procedures, guidelines, checklists, templates and business processes in programme and project management;
• Review programme data from programmes/ projects for CO website;
• Identify sources, and gather and compile data and information for documents, guidelines, speeches and position papers.

Provide advanced administrative support to the financial management of the Programme Unit

• Create projects in Quantum, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
• Monitor budget preparation and the finances of programmes/projects; prepare periodic reports; finalize FACE forms;
• Review financial reports; prepare non-PO vouchers for development projects;
• Maintain internal expenditures control system; post transactions in Quantum;
• Create requisitions in Quantum for development projects; register good receipts in Quantum;
• Prepare and follow up of cost-recovery bills in Quantum.

Provide advanced administrative support to the Programme Unit

• Oversee all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
• Oversee travel arrangements for the Programme Team, including travel requisitions and claims;
• Prepare public information materials and briefing packets;
• Liaise with high level officials on administrative issues;
• Prepare and assemble briefing materials and prepare power-point and other presentations; contribute inputs to the materials;
• Provide guidance and training to Programme Assistants.

Provide administrative support to Resource Mobilization

• Prepare cost-sharing and other agreements; follow up on contributions within the CO resource mobilization efforts;
• Organize, compile and process information from donors, Country Office, and programme team, as inputs to various databases and documents.

Facilitation of knowledge building and knowledge sharing

• Support synthesis of lessons learnt and best practices related to programme management and finance;
• Coordinate the organization of training for the office staff and partners on programme and operations related issues.

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies:

Functional Competencies

• Strong knowledge of programme management;
• Ability to create, edit, synthesize and present information in clear and presentable formats;
• Ability to administer and execute administrative processes and transactions;
• Ability to provide input to business process re-engineering, elaboration and implementation of new data management systems;
• Ability to manage data, documents, correspondence and reports information and workflow;
• Excellent financial and budgeting skills;
• Knowledge of office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, knowledge in handling web-based management systems.

Required Skills and Experience

Education and certification:

• Completion of secondary education required.
• Bachelor’s degree in Business or Public Administration is an asset.

Experience:

• Minimum of 7 (seven) years of experience with administrative and financial work, project management support or related experience in development filed is required;
• Substantive knowledge of and experience on gender equality and women’s empowerment will be considered an advantage;
• Experience with application of Results-Based Management (RBM) to programme/project cycle will represent an advantage;
• Experience in the UN system and agencies, international and development assistance organizations is an advantage.

Language Requirements:

• Fluency in both oral and written English and Romanian is required as well as working knowledge of Russian;
• Working knowledge of one or more additional languages relevant for Moldova, including Bulgarian, Gagauzian, Romani, Ukrainian or sign language would be an advantage.

APPLICATION PROCESS AND SUBMISSION PACKAGE 

Note: UN Women reserves the right to retain applications and consider candidates applying to this post for other similar positions with UN Women at the same grade level and with similar job description, experience and educational requirements.

Interested candidates are invited to submit applications with the following documents: 

• Motivation letter;
• Duly filled Personal History Form P11 including records on past experience in similar projects/ assignments and specific outputs obtained; P11 can be downloaded at

Please note that only applicants who are short-listed will be contacted. 

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women’s empowerment. 

The United Nations in Moldova is committed to workforce diversity. Women, persons with disabilities, persons from ethnic, linguistic, race and religious minorities or other under-represented groups, refugees and other individuals legally entitled to work in the Republic of Moldova, are particularly encouraged to apply.