Background
Under the overall guidance of the Programme Analyst, Sustainable Development the Programme Associate ensures effective delivery of the CO programme by entering and managing data and supporting programme implementation consistent with UNDP rules and regulations.
The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs required to exchange information and support programme.
The position Open only for Kuwaiti nationals or those with a legal permit residence in Kuwait.
Duties and Responsibilities
Under the overall guidance of the Programme Analyst for Sustainable Development, the Programme Associate is responsible for following tasks:
- Provide support in fostering engagement with a wide range of partners including government entities, non-governmental organizations, and the private sector in sustainable development efforts;
- Provide administrative and operational support to effectively implement the country office’s programmatic objectives, ensuring efficient delivery and maintaining the quality of all business processes;
- Support in expanding partnerships, crucial for the advancement and success of the programme’s objectives.
- Provides effective support to management of the Sustainable Development Portfolio and associated projects
Provide support in fostering engagement with a wide range of partners including government entities, non-governmental organizations, and the private sector in sustainable development efforts;
- Provides support in the development of activities and initiatives to engage diverse range of partners, including government entities, non-governmental organizations, and the private sector, in promoting the Sustainable Development Goals (SDGs).
- Supports in compiling and systematizing Programme knowledge, products and tools.Contributes to the preparation of concept notes and draft documents r for activities involving diverse stakeholders, with a focus on sustainable development initiatives,
- Contributes to the preparation of periodic and annual Programme reports;
- Provides material for media statements/announcements related that showcase the achievements and results of the projects and activities.
Provide administrative and operational support to effectively implement the country office’s programmatic objectives, ensuring efficient delivery and maintaining the quality of all business processes;
- Provision administrative support for the assigned programme portfolio, which includes organizing events, maintaining accurate documentation, and preparing necessary correspondence;
- Review of NIM projects Financial Reports and preparation non-PO vouchers for development projects;
- Maintenance of the internal expenditures control system to ensure all vouchers are properly processed, matched and completed, and that transactions are accurately recorded and posted in Quantum
- Timely corrective actions on unposted vouchers, addressing issues like budget check errors, match exceptions and unapproved vouchers;
- Creation of requisitions in Quantum for development projects and oversee the registration of goods receipt in Atlas;
- Making budget check for requisitions, POs and vouchers to ensure compliance and accuracy.;
- Conducting budget revisions to align with the programme’s financial requirements and objectives, ensuring efficient delivery and maintenance of quality in all business processes.
Support in expanding partnerships, crucial for the advancement and success of the programme’s objectives. focusing on achievement of the following results:
- Analysis of potential and existing partners and prepare detailed profiles to support the expansion and strengthening of partnerships; Tracking and reporting on financial resources, including a review of contributions agreement, managing contributions within Quantum (UNDP ERP System), ensuring alignment with partnership objectives and programme goals.
Provides effective support to management of the Sustainable Development Portfolio and associated projects focusing on the achievement of the following results:
- Creation of a project in Quantum platform, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project.
- Provision of guidance to the executing agencies on routine implementation of projects according to UNDP’s and donor’s rules.
- Preparation of relevant information and financial analysis to periodic and ad-hoc financial reporting to donors and COs, as needed.
- Monitors project commitment and expenditures through a variety of reporting and compares with approved budget; prepares adjustments and project finance documents as necessary.
- Maintain electronic and, where necessary, hard-copy files of all project and associated information.
- Presentation of information for audit of the project, supports implementation of audit recommendations.
Competencies
| Core | |
| Achieve Results: | LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline |
| Think Innovatively: | LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements |
| Learn Continuously: | LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback |
| Adapt with Agility: | LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible |
| Act with Determination: | LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident |
| Engage and Partner: | LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships |
| Enable Diversity and Inclusion: | LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination |
| People Management (Insert below standard sentence if the position has direct reports.) UNDP People Management Competencies can be found in the dedicated site. Cross-Functional & Technical competencies (insert up to 7 competencies) | Thematic Area | Name | Definition | | Business Management | Partnerships Management | Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies. | | Business Direction & Strategy | Negotiation & Influence | Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates ‘winwin’ situations. | | Business Management | Communications | Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels. | | General | Even Planning and Execution | Ability to plan, manage and execute of public and private events to ensure that they support and amplify individual communications and advocacy initiatives, as well as UNDP’s overall brand and mandate. | | Administration & Operations | Documents and records management | Overall document (hard or electronic) management; registry and retention policy including storing and archiving | | |
Required Skills and Experience
Education:
- Secondary Education.
- Or bachelor’s degree in economics or social sciences, Business or Public Administration and Political Sciences, or related field will be given due consideration.
Experience:
- 6 years (with Secondary Education) or 3 years of relevant experience will suffice for holders of a bachelor’s degree.
- Progressively responsible administrative or programme experience on development issues preferably on issues related to sustainable development is required at the national or international level.
- Previous experience working with UNDP/UN or International NGOs would be desirable.
- Knowledge of finance management system used by UNDP or any relevant ERP system would be an asset
- Prince2 or PPM training and certification would be desirable, but it is not a requirement.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
- Excellent writing and oral communication skills in English and Arabic.
Disclaimer
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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