Programme Associate UN Joint Program “TAMKEEN” (Local post for Nationals of Egypt)

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

In partnership with the Government of Egypt and the European Union, the United Nations will implement a three-year Joint Programme entitled “Tamkeen.” Under the United Nations Sustainable Development Cooperation Framework (UNSDCF 2023-2027), the UN Joint Programme “Tamkeen” will work with the Government of Egypt and national stakeholders in advancing the implementation of the National Strategy for the Empowerment of Egyptian Women 2030, the National Human Rights Strategy, the National Climate Change Strategy, and the National Initiative for the Empowerment of Girls. The UN Joint Programme “Tamkeen” works in cooperation with the European Union’s broader Financing Decision on Women’s Empowerment in Egypt.

In partnership with the European Union, under the UN Resident Coordinator, UNFPA, UNICEF and UN Women (Administrative agent) will implement the UN joint programme in close partnership with the Government of Egypt’s National Council for Women and the Ministry of International Cooperation.

The UN Joint Programme “Tamkeen” has the three-pronged focus of enabling women and girls’ leadership, enhancing their socio-economic empowerment including access to green livelihoods and mobilizing private sector, and the prevention of gender-based violence against women and girls including harmful practices. Digital inclusion and ensuring sustainable, climate smart approaches are key strategies used throughout the UN Joint Programme.

Duties and Responsibilities:

Under the overall guidance of the UN Women Deputy Country Representative and the direct supervision of the “Tamkeen” National Programme Coordinator, the Programme Associate will provide advanced administrative support and assistance for the effective management, implementation, monitoring and coordination of the UN Joint Programme “Tamkeen” in accordance with UN policies and procedures, and the agreed-upon contractual obligations of the programme.

The Programme Associate will be based primarily at UN Women Egypt Country Office but will be expected to spend a percentage of her/his time at the National Council for Women, who is the technical/substantive lead Government entity for the programme, to support the work of the “Tamkeen” National Programme Coordination.

Duties and Responsibilities

1. Effective support to the management of the “Tamkeen” joint programme

• Supporting the efficient and timely implementation of the joint programme activities;
• Assisting in the development of joint annual work plans and provide support for monitoring prorgramme budget in terms of expenditures according to the joint work plan;
• Establishing and maintaining the joint programme follow-up system for actions and deadlines;
• Support to inter-agency coordination (with UNICEF, UNFPA and RCO) to ensure harmonised approaches towards operational implementation, monitoring, reporting, communications and visibility, and to facilitate systematic updating of Government counterparts and the European Union;
• Supporting coordination efforts with programme partners and ensuring flow of information; arranging for meetings with stakeholders and draft minutes of meetings as requested;
• Support in gathering programme related information for the preparation of donor reports and update of relevant annexes and logical frameworks.

2. Programmatic and administrative support to the implementation of UN Women’s actions on Women and Girls’ Leadership under the “Tamkeen” joint programme

• Supporting formulation of programme strategies through collection, analysis and presentation of information for identification of areas for support and programme formulation/implementation;
• Maintaining proper filing, both soft and hard versions, of programme documents;
• Drafting formal correspondence, in both Arabic and English; and providing translations, as requested;
• Organizing workshops, activities and events as well as regular site visits in order to monitor and evaluate flow of activities on the ground;
• Preparing and drafting of terms of reference, contracts and MoUs for programme partners and consultants and follow up submission of progress reports and agreed deliverables;
• Supporting creation of projects in Quantum, preparation of budget revisions, revision of project award and project status, operational and financial closure of a project;
• Presenting information for audit of the programme;
• Creating e-requisitions in Quantum for the programme and register of goods receipt in Quantum;
• Supporting in the liquidation of Face Forms/ advances to partners through regular spot check visits to partners to verify financial documents; provide guidance to the partner organizations in any related matters.

3. Support for knowledge building and information sharing

• Participation in workshops and trainings as requested by the National Programme Coordinator;
• Contributions to knowledge networks and communities of practice;
• Keeping up to date with the latest advancement in the field of information and knowledge sharing.

4. Support to the effective financial management of programme’s budget

• Prepare and organize the process for the call for proposals / quotations;
• Participate in the selection process of implementing partners to receive programme’s funds;
• Provide guidance to partner organizations and CBO’s implementing and/ or receiving programme’s fund;
• Organize follow-up meetings and field visits associated with activities implemented through the programme’s funds;
• Undertake regular financial monitoring and reporting on the programme, including the identification of obstacles and challenges and to provide guidance and solutions to overcome them.

Competencies

Key Performance Indicators

• Timely and quality implementation of programme activities against set work plans, timelines and budgets, in line with the Strategic Notes of UN Women in Egypt and in Arab States region;
• Quality and timely reporting;
• Strong relations with partners and stakeholders;
• Regular and timely monitoring of activities;
• Timely and quality implementation of advocacy actions in line with the work plan;
• Enhanced best practices and lessons learned documented and disseminated.

Core Values

• Respect for Diversity;
• Integrity;
• Professionalism.

Core Competencies

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

Functional Competencies

• Good knowledge of programme management;
• Ability to administer and execute administrative processes and transactions;
• Ability to create, edit and present information in clear and presentable formats;
• Ability to manage data, documents, correspondence and reports information and workflow;
• Strong financial and budgeting skills;
• Strong IT skills.

Required Skills and Experience

Education and Certification

• Bachelor’s degree or equivalent in finance, business or public administration, international development, social sciences or a related field is required;
• A Secondary Education degree in combination with three additional years of qualifying experience may be accepted in lieu of the Bachelor’s university degree;
• A project/programme management certification would be an added advantage.

Experience

• At least 6 years of experience in project management cycle or relevant professional experience in administration, programme support service and finances, required; or at least 3 additional years of work experience with a Secondary Education degree in lieu of the Bachelor’s university degree may be accepted;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.), required;
• Experience in general office support and project management is desirable;
• Very good organizational skills;
• Previous experience in the UN system is considered an asset;
• Experience in monitoring and evaluation is considered an asset.

Language Requirements

• Fluency (written & spoken) in English and Arabic is required;

Application: Incomplete submission can be a ground for disqualification.

Interested Individual Candidate must submit the following documents/information to demonstrate their qualifications:

• ((ESSENTIAL)) All applications must include (as an attachment) the completed UN Women Personal History form (P-11). UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment; make sure that you sign the form, and
• Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment, and
• A cover letter with a brief presentation explaining your suitability for the vacancy;

The above-mentioned documents MUST BE merged in a standalone file including all them, since the online application submission does only permit to uploading one file per application.

You can merge your documents by using Online resources.

Incomplete submission can be a ground for disqualification. Make sure that you provide a valid email address for future communications.

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)