Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

WCARO, in its interface role, provides quality and timely policy advisory services and recommendations for programme development and advocacy in the four thematic areas

Reporting to the Regional Policy Advisor WEE, the Programme Associate will work with and provide support to the WEE Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations. S/he contributes to research, financial management and programme implementation including providing necessary operational, administrative and programmatic support. The Programme Associate further supports the Regional Policy Advisor in the management of specific WEE programmes/projects in the areas of affirmative procurement reform, green transition, climate smart agriculture, and gender and economy policy. The Programme Associate works in close collaboration with all the units (Operations, Policy and Programme, Planning/Monitoring and Reporting, etc..) in the regional office, countries offices and UN Women HQs as required.

Duties and Responsibilities

Provide advanced support to the formulation and management of WEE programmes

• Support the WEE team in project formulation by conducting targeted research and drafting project documents
• Provide advanced administrative support and inputs in the preparation of the WEE programme work plan, budget, and proposals on programme implementation arrangements;
• Provide technical guidance to the country offices and executing agencies on routine delivery and reporting of programme supported activities and finances;
• Support the coordination and collection of information for the audit of programmes/ projects and support implementation of audit recommendations;
• Identify sources, and gather and compile data and information for documents, guidelines, speeches and position papers.

Provide advanced administrative support to the financial management of the Programme Unit in close collaboration with WCARO Finance team

• Support the creation of projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
• Support the monitoring of budget preparation and the finances of the EVAW programme; prepare periodic reports; finalize FACE forms;
• Support the review of financial reports; prepare non-PO vouchers for development projects;
• Support the maintenance of internal expenditures control system; post transactions in Atlas;
• Create requisitions in Atlas for development projects; register good receipts in Atlas;
• Prepare and follow up of cost-recovery bills in Atlas.

Provide advanced administrative support to the Programme Unit in close coordination with WCARO Operations team

• Manage all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
• Oversee travel arrangements for the WEE Programme Team, including travel requisitions and claims;
• Prepare public information materials and briefing packets;
• Liaise with high level officials on administrative issues;
• Prepare and assemble briefing materials and prepare power-point and other presentations; contribute inputs to the materials;
• Lead the preparation of procurement plans for the WEE unit and monitor their implementation;
• Prepare public information materials and briefing packs;
• Assemble briefing materials and prepare power-point and other presentations;
• Provide guidance and training to Programme Assistants, consultants, interns, etc. as needed

Provide administrative support to Resource Mobilization

• Support the preparation of cost-sharing and other agreements; follow up on contributions within WCARO resource mobilization efforts;
• Support the inclusion of cost-sharing agreements in DAMS;
• Organize, compile and process information from Programme donors and programme team, as inputs to various databases and documents.

Facilitation of knowledge building and knowledge sharing

• Support synthesis of lessons learnt and best practices related to programme management and finance;
• Coordinate the organization of training for the office staff and partners on programme and operations related issues.
• Timely and accurate support to events, workshops, and missions;
• Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
• Timely support to programme procurement activities;
• Timely and accurate tracking of data for management and donor purposes;
• Quality maintenance of internal systems;
• Quality background and presentation materials.

IV. Key Performance Indicators

• Timely and accurate support to events, workshops, and missions;
• Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
• Timely support to programme procurement activities;
• Timely and accurate tracking of data for management and donor purposes;
• Quality maintenance of internal systems;
• Quality background and presentation materials.

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies

• Strong knowledge of programme management;
• Ability to create, edit, synthesize and present information in clear and presentable formats;
• Ability to administer and execute administrative processes and transactions;
• Ability to provide input to business process re-engineering, elaboration and implementation of new data management systems;
• Ability to manage data, documents, correspondence and reports information and workflow;
• Excellent financial and budgeting skills;
• Excellent IT skills.

Required Skills and Experience